Microsoft Word - Inception Phase Report-PACC Final 031209 FINALE.doc

TABLE OF CONTENTS

ACRONYMS.............................................................................................................. 4

I. Introduction .................................................................................................................... 5

A. Purpose of Report .................................................................................................... 5

B. PACC project design background .......................................................................... 5

C. PACC Project Preparatory Phase .......................................................................... 6

D. Project Milestones .................................................................................................... 6

II.

Inception Phase Review ......................................................................................... 7

A. Purpose of the review............................................................................................... 7

B. How was the review conducted ............................................................................... 7

C. Areas that were subjected for review..................................................................... 7

III. Review Results ............................................................................................................. 8

A. Institutional Arrangements..................................................................................... 8

(i) Regional Project Management Office (PMO)........................................................ 8
(ii) PMO Personals...................................................................................................... 8
(iii) Regional Oversight Mechanism........................................................................... 9
(iv) National Implementation Arrangement................................................................ 9
(v) National Climate Change Country Team and Project Management Unit ............. 9
(vi) The National PMU ............................................................................................. 10

B. Logical Framework ................................................................................................ 10

C. Review of the role and responsibility of various partners.................................. 11

(i) Local Communities .............................................................................................. 11
(ii) Government Departments / Ministries................................................................ 11
(iii) University of Hawaii – [Hazards and Climate Programme] .............................. 11
(iv) International Climate Change Adaptation Initiative (AusAID) ......................... 11
(v) International Union for Conservation of Nature (IUCN).................................... 12
(vi) South Pacific Applied Geosciences Commission .............................................. 12
(vii) Secretariat of the Pacific Community ............................................................... 12
(viii) University of the South Pacific ........................................................................ 12
(ix) United Nations Institute for Training and Research .......................................... 12

D. Review of the project management arrangements.............................................. 13

E. Review of the project Monitoring and Evaluation (M&E) ................................ 13

F. Review of co-financing activities ........................................................................... 14

G. Capacity of the National Coordinators and Country Teams............................. 15

H. Project Operation Manual (POM) ....................................................................... 16

I. Operational criteria for assistance including allocation of funds ....................... 16

J. An overall work plan for the first year of implementation................................. 17

K. Disbursement of Project funds ............................................................................. 18

L. Strategic linkages at the national and regional levels ......................................... 19

IV. Specific Issues raised during the Inception Workshop ............................................ 19

V. Progress and Next Steps.............................................................................................. 21

VI. Annexes ...................................................................................................................... 29

ANNEX I – Logical Framework [after Inception Review] ..................................... 30

ANNEX II – Project Management Arrangement .................................................... 40

ANNEX III - Project Monitoring and Evaluation ................................................... 41

ANNEX IV - PACC Co-Financing Support ............................................................. 42

ANNEX V COUNTRY PROGRESS......................................................................... 45

ACRONYMS

CCCC - Carribean Climate Change Centre
CROP – Council of Regional Organization in the Pacific
EDULINK – Education Link
GEF CEO – Global Environment Facility Chief Executive Officer
GEF – Global Environment Facility
GEF PAS - Global Environment Facility Pacific Alliance for Sustainability
ICCAI – International Climate Change Adaptation Initiative
IISD – International Institute for Sustainable Development
IP – Inception Phase
IPR – Inception Phase Review
MCO – Multi-Country Office
MIND – Munashinge Institute for Sustainable Development
NAPA – National Adaptation Programme of Action
NCs – National Coordinators
NCCCTs – National Climate Change Country Teams
NPIA – National PACC Implementing Agencies
NUS – National University of Samoa
PEG – Project Executive Group
PACC – Pacific Adaptation to Climate Change
PICCAP – Pacific Islands Climate Change Assistance Project
PMO – Project Management Manual
POM - Project Operation Manual
ProDoc – Project Document
SCCF - Special Climate Change Fund
SEI – Stockholm Environment Institute
SPC – Secretariat of the Pacific Community

SOPAC – South Pacific Applied Geosciences Commission
SPREP – Secretariat of the Pacific Regional Environment Programme
UNDP – United Nations Development Programme
UNITAR – United Nations Institute for Training and Research
UPNG – University of Papua New Guinea

I. Introduction

A. Purpose of Report

As per the PACC ProDoc, the first six (6) months of the PACC project is considered as

the Inception Phase (IP), stretching between April to the end of September 2009. The IP provides
an opportunity for the Project Management Office (PMO) to become acquainted with the Project
– its agreed strategy, expected outputs and outcomes, the stakeholders, the risks etc. It is also an
opportunity for the stakeholders and partners to provide input on the work plan and to confirm
implementation arrangements both at the regional and national levels. It also provides an
opportunity to finalize any outstanding implementation details and present them to UNDP and
SPREP for clearance. The IP also brings new momentum to the project after the relatively quiet
period during the project approval process. In addition it includes a review of the ProDoc. Such
review is of particular importance in this case due to the very significant time lag between initial
project design and actual implementation, i.e. thus there is a need for adaptive management to
reflect major changes in the present project environment.

The purpose then of this report is to document the review that was undertaken during the

IP of the PACC Full Sized project. It also includes in detail the outcomes of the Inception
Meeting that was held at SPREP on the 29

of June to the 3

of July 09, and follow up actions

resulting from it.

B. PACC project design background

The PACC project is the first adaptation project to be implemented in the region that

responds directly to the call by the Pacific leaders and people for urgent action to address the
adverse effects of climate change they are already facing. The project addresses these key
concerns on three fronts:

(a)

Improving capacity in Pacific islands' governments to mainstream climate change
adaptation into government policies and plans;

(b)

Addressing the urgent need for adaptation measures through developing systematic
guidelines for adaptation and demonstrating their use at a pilot scale in the coastal
management, food security and water resources sectors; and

(c)

Laying the foundation for a comprehensive approach to address adaptation over the
medium-long term at the regional level.

The design of the PACC project is in accordance with the guidance paper of the GEF on

the Special Climate Change Fund (SCCF). It notes that SCCF projects should be country-driven,
cost-effective and integrated into national sustainable development and poverty-reduction
strategies and also take into account national communications or NAPAs and other relevant
studies. Therefore, the PACC project baseline and co-financing will be the national sustainable
development and poverty reduction actions that are carried out at the national level. The PACC
project therefore only finances the additional costs of achieving sustainable development imposed
on the Pacific by the impacts of climate change. Critical hence in this case would be the
alignment of PACC activities with sustainable development and poverty reduction activities at the
national level and the synchronisation and timing of implementation of these activities. Loss of
synchronisation means loss of co-financing support earmarked for PACC thus causing design
demise.

C. PACC Project Preparatory Phase

The PACC project started its design process in July 2006 when funds were received by

SPREP to carry out the Inception workshop in Nadi, Fiji. This was also called the Phase I PDF-B
exercise to design and develop and ascertain the components of the Full Sized Project in
consultation with the participating countries. Eleven

countries were part of the PACC

preparatory phase then without Marshall Islands and Palau.

The final PACC documents were to be submitted to the GEF in July 2007 however, that

was not to be due to a new initiative of the GEF called the GEF-PAS (Global Environment
Facility Pacific Alliance for Sustainability). The purpose of this Facility according to the GEF
was to give Pacific Island countries better access and an equitable share of GEF resources. This
new framework of delivery comes with a USD 100 million package that would fund a bundle of
activities under the various thematic areas of the GEF, which includes climate change.

With this delay, and the push for bilateral access to the SCCF by Marshall Islands and

Palau became difficult, they were then included as part of the PACC regional project. Although it
meant adjustments and further enhancement of project documents, budgets et cetera, it was an
important development, as all sovereign nations of the Pacific region with the exception of
Kiribati

are now participating in the PACC project.

There was also a request by UNDP during this stage of the project to review the project

foci due to developments at the GEF and Implementing Agency level on the issue of comparative
advantages. Therefore changes were made along the following:

(a)

Recasting the PACC Prodoc into a capacity development and institutional strengthening
type proposal;

(b)

Infrastructure should not feature prominently in the Prodoc;

(c)

Demonstration projects will still be entertained but to feature more as capacity
development activities; and

(d)

National reports, log frame etc. need to be aligned to the changes made to the Prodoc.

D. Project Milestones

Below are the main project milestones from preparatory phase to submission of the full

size project to approval.

(a)

Submission of the PACC Executive Summary / Pipeline Entry – 1/04/2007

(b)

Submission of the PACC Project Brief – 21/12/07

(c)

Approval of the PACC Project Brief by the GEF Council – 21/04/08

(d)

Submission of the PACC ProDoc – 11/09/08

(e)

Approval of the Project Document (ProDoc) by the GEF Chief Executive Officer –
15/10/08

(f)

Duly signed ProDoc by the GEF CEO – 23/11/09

(g)

Commencement of the PACC after 3 signatures (Pacific countries) – 23/01/09

(h)

Inception Phase – 23/01/09 – 30/09/09

(i)

PACC Inception Workshop – 29- 03/07/09

(j)

Expected commencement of implementing activities on the ground – 01/10/09

Cook Islands, Fiji FSM, Nauru, Niue, PNG, Samoa, Solomon Islands, Tonga, Tuvalu and Vanuatu

Already implementing a bilateral adaptation project funded by the GEF through World Bank

II.

Inception Phase Review

A. Purpose of the review

10.

The main purpose of this section is to outline the various areas that have been covered by

the review process and also the project design. This is important as it provides context to any
changes that is adopted for the new project environment. It would be important to note also at the
outset that the review process of the PACC project is not only limited to the first six months of
the project but have been ongoing since the project was approved in October 2008.

B. How was the review conducted

11.

The review methodology included the following:

(a)

Email discussion on institutional arrangements at the national and regional level;

(b)

One-to-one discussion with PACC countries on project designs, institutional and
implementation arrangements, implementing partners etc.;

(c)

Pre-Inception Meeting discussion;

(d)

Inception meeting deliberation; and

(e)

PEG group discussions.

C. Areas that were subjected for review

12.

The following areas were subjected for review during the Inception Phase and the results

are presented in this report:

(a)

The institutional arrangements;

(b)

Logical Framework

(c)

The role and responsibility of various participants for achieving the project outcomes;

(d)

Capacity needs

(e)

The project management arrangements (organizational chart);

(f)

The Monitoring and Evaluation (M&E) for the implementation of the project;

(g)

The co-financing activities;

(h)

Capacity of the NCs and Country Teams;

(i)

Project Operation Manual (POM);

(j)

Operational criteria for assistance;

(k)

The project risks [what are the monitoring protocols];

(l)

An overall work plan for the first year of implementation;

(m)

Disbursement of Project funds;

(n)

Strategic linkages at the national and regional levels; and

(o)

Specific issues raised during the Inception Meeting

III. Review Results

13.

In this section, the results of the Inception Phase review are presented. Presentation of

results will follow areas identified in section II (c) of this report.

A. Institutional Arrangements

(i) Regional Project Management Office (PMO)

14.

The PACC Project document states that the PMO will be established and located in

SPREP as part of its Pacific Futures Programme and will be responsible for the overall project
operation and financial management and reporting of PACC in accordance with the rules and
regulations for UNDP NEX projects. As part of the review process, further discussion was carried
out at the national and regional level on this issue. The discussions conclude that the status quo in
terms of institutional management arrangements be maintained for the duration of the project.
The recommendation below provides the details.

Recommendation(s)

•

The current status and purpose of the PMO is to be maintained but enhanced with further
support from other technical agencies such as the Secretariat of the Pacific Community
(SPC) and other Partners. SPREP has been mandated by Pacific Leaders to be responsible
for the issue of climate change at the regional and international level and should assist
Pacific Island countries further address the issue at the national level. All other Regional
Organisations such as the South Pacific Applied Geosciences Commission (SOPAC) and
the Secretariat of the Pacific Community (SPC) have a role to play to address the
technical aspects as their mandate requires.

(ii) PMO Personals

15.

In accordance with the PACC Project document, two positions are earmarked for the

Regional Project Management Office (PMO). The two officers are a Regional Project Manager
and a Project Management officer. The full-time RPM will be appointed by SPREP, funded by
the project and based as a contracted staff member at SPREP. The Project Officer
(Technical/Administrative Support position) is also earmarked to be employed by the PACC
PMO and he/she will assume direct responsibility for the financial management of the PACC
Project, under the supervision of the Regional Project Manager whilst also working closely with
other UNDP/GEF and SPREP staff. He/she will also be appointed by SPREP, funded by the
project and based as a contracted staff member at SPREP.

Recommendation(s)

•

These two positions are both needed for the PACC project’s successful implementation.
As this report is being developed, the Regional Project Manager (RPM) for PACC has
assumed his position at SPREP and he is Mr. Taito Nakalevu a Fiji citizen. His salary is
fully funded by the project and is already based at the Pacific Futures programme of
SPREP as a contracted staff member;

•

As part of the SPREP and UNDP arrangements, SPREP will provide administrative,
logistical and technical support for the Regional Project Manager (RPM) in order to
effectively establish a PACC PMO.

•

SPREP should be able to recover their administration costs through a cost recovery
formula

already worked out between the SPREP and UNDP.

(iii) Regional Oversight Mechanism

16.

There are two mechanisms in place that will provide oversight to the PACC project.

From a management and technical aspect of PACC; a Project Executive Group or PEG is being
established that will monitor the conduct of the project and provide strategic guidance and
direction to the implementation of PACC at the national and regional levels. Due to the difficulty
in transportation and communication in the Pacific region, it was discussed and agreed that the
following PEG composition is adopted for PACC; 3 Country representatives (1 per sub region), a
UNDP representative (Samoa MCO), SPREP and 1 representative of CROP agencies.

17.

The second oversight mechanism is the Pacific Climate Change Roundtable. This is a

forum at which all stakeholders addressing climate change meet and keep everyone abreast of
each other’s activities in the area of climate change mainstreaming, mitigation or adaptation as
well as on the international negotiations. SPREP coordinates the meeting and it is attended by
Pacific Island Country representatives, donors and other interested parties, NGOs, et cetera that
have and interest and activities on climate change. SPREP in 2008 revived the Climate Change
Roundtable meeting for the Pacific region. The 2009 meeting was held in Majuro Marshall
Islands on the 19

to the 23

of October.

Recommendation(s)

•

That the coordination of PACC at the regional level be through the PACC PEG and the
current PEG members as presented at the conclusion of this report be confirmed;

•

That the PACC project should use the Pacific Roundtable as an opportunity to share
information, progress and lessons on the PACC project and build new partnerships.

(iv) National Implementation Arrangement

18.

Implementation at the national level will be guided by a Climate Change Country Team

(NCCCT). The Country Team approach at the national level is based on the awareness that to
effectively tackle cross sectors issues like climate change there is a need to bring together many
actors from different crosscutting thematic areas. Most countries already have NCCCTs and it
would be a yoke to an already stretched manpower and resources to establish a separate PACC
National Coordinating mechanism.

19.

Described in some detail below the administrative set-up of the PACC project at the

national level and agreed arrangements.

(v) National Climate Change Country Team and Project Management Unit

20.

Implementation of project activities at the national level will be based on the “country

team” approach, which is now a standard practice in many PICs. However, some countries are
very progressive in that regard whilst some do lag behind and need strengthening. It was agreed
during the Inception meeting that wherever possible, existing country teams are utilised but

Time of SPREP professionals contributing directly to the PACC implementation will be worked out and costed as per

salary scale.

reviewed on their membership with the view to include appropriate stakeholders that can
contribute effectively to the implementation or monitoring of the project.

21.

On the whole, thirteen (13) multi-sectoral National Climate Change Country Teams

(NCCCTs), will provide oversight and approve work programmes and budgets for the
implementation of project activities at the national level in each of the 13 countries. In addition to
the NCCCTs, a Project Management Unit (PMU) will be established within each of the National
PACC implementing agencies (NPIA). In all cases the NPIA will be physically located in a
government department i.e. the Ministry of Environment, Meteorology, Public Works or Utilities
and Infrastructure.

(vi) The National PMU

22.

The National PMU will comprise a Project Manager/National Project Coordinator for

PACC (NPM/NPC) who will work full time on the project and will be fully paid by the project.
The NPM/NPC, among others, will be responsible for the day-to-day management and
implementation of all national project activities. The PMU will serve as a secretariat to the
NCCCT on matters relating to PACC project implementation. An update of the PACC
Coordinators is included as an annex to this report.

23.

Most of the project activities will be conducted at the national level, implementing on-

the-ground activities, utilizing national experts and involving as much as possible the
communities in which the project activities will be implemented. This will enable the project to
have greater impacts and heightened visibility not only within the specific communities/villages
but also at the national and regional levels. Additionally, use of local/national expertise and local
communities in project implementation will ensure national ownership of the project to maintain
the impetus for long-term sustainability.

Recommendation(s)

•

That the current NCCCT wherever possible should also act as the PACC national steering
committee and ensure that all relevant professionals from government, non-government,
and civil society and community organisations who are involved in managing,
coordinating and implementing the in-country activities carry out their role accordingly;

•

There it is not possible to action the above recommendation, then a separate PACC
Steering Committee is established;

•

That a review is undertaken on the composition of the county team to ensure all
appropriate stakeholders that can contribute effectively to the implementation or
monitoring of the PACC project are included as part of the NCCCT.

B. Logical Framework

24.

The PACC logical framework was discussed at length during the Inception Meeting

(Annex I). Countries made changes or accepted current wording after reflecting on contemporary
situation at the national level. The general agreement was that the log frame is workable and with
a careful review of wording and indicators, it should be robust to work with. Two further
proposals were also discussed; the first is the inclusion of a project management outcome to
address project management outputs at the national level and the second is to also feature policy
development/incorporation either as a separate output or incorporated into either of the two
existing outputs under outcome one. Current wording of the two outputs under outcome one

concentrate largely on tools development. It is the opinion of many during the workshop that one
of the major roles of PACC is to enhance the systemic and institutional frameworks at the
national level to ensure they are able to cope with changes that will be brought about by climate
change. The development of guidelines on climate change adaptation is an important way to
capture good practices and lessons learnt from the demonstration projects and to inform policy
processes for the integration of CC resilience.

Recommendation(s)

•

That a project management outcome as reflected in the current log frame be endorsed;

•

That the changes made to output one (1) under outcome one (1) to reflect climate change
policy development and/or mainstreaming be accepted.

C. Review of the role and responsibility of various partners

for achieving the project outcomes

25.

Adaptation interventions will be successful when all the necessary stakeholders at

national and local level are engaged during project implementation. In the PACC project
document, the following partners listed below are identified and during the Inception meeting
they were again endorsed to be critical for the success of the project:

(i) Local Communities

26.

Local communities are the most important stakeholders and partners of the PACC

project. They range from village communities in a traditional setting with institutional structures
such as provincial and local administrations in place. It also refers to non-village settings or ad
hoc communal set-ups outside village boundaries sometimes called settlements. Different
countries in the region have their own unique set-ups at the national and local level that would be
difficult to detail in this report but are important to the project.

27.

They are not only recipients of interventions but active partners in the decision making

processes that lead up to the interventions to be implemented. They own resources which include
the land, forest and the sea that the project will work in thus their inclusion from the outset is
critical to the success of the project.

(ii) Government Departments / Ministries

28.

At the national level, government departments are critical stakeholders in the

implementation of the project. Environment Departments given their role as PACC Focal Points
also play that role for the PACC project whilst implementation is carried out by line ministries.

(iii) University of Hawaii – [Hazards and Climate Programme]

29.

The hazard and climate programme work closely with communities and governments

particularly in the northern Pacific on the issue of socioeconomics of climate change. They have
also taken part in the Inception and Technical Meeting of the PACC project.

(iv) International Climate Change Adaptation Initiative (AusAID)

The AusAID International Climate Change Adaptation Initiative (ICCAI) programme will
provide practical assistance to Pacific Island countries to adapt to the impacts of climate change.
Various components of ICCAI provide useful inputs to the PACC project and vice versa,
including the Climate Change Science Support Programme aiming at enhancing climate
projection and modelling capacities, the Pacific Adaptation Support Programme helping
vulnerability assessment and adaptation planning, the Australia-Pacific Climate Adaptation
Platform supporting knowledge management activities in the region, and the Mekong Asia
Pacific-Community Based Adaptation (MAP-CBA) programme implemented through the UNDP
Small Grants Programmes.

(v) International Union for Conservation of Nature (IUCN)

30.

Climate change is already altering the distribution of species and the make-up of

ecosystems. To be effective, conservation practice must plan for the growing impacts of climate
change. IUCN mobilizes research to measure the impacts climate change is having on
biodiversity and to identify conservation and management solutions in line with the ecosystem-
based adaptation approach. For example, connecting habitats has a key role to play in enabling
nature to adapt to the impacts of climate change. Further, ecosystems can store carbon and
maintain the critical ecosystem services on which livelihoods depend on. Lessons learnt from the
work they carry out will be of importance to the PACC project.

(vi) South Pacific Applied Geosciences Commission

31.

SOPAC is implementing another regional project called the Integrated Water Resources

Management (IWRM), and linkages and complementarities have been mapped out, especially in
the PACC project countries that address water sector to support mainstreaming and demo
activites

(vii) Secretariat of the Pacific Community

32.

Cover most sectors, health marine, maritime, social health, land resources and PACC

countries can work with them to screens crops for tolerance to extreme conditions (heat, drought,
etc). Can access and outsource materials from outside region, from international agricultural
research centers. SPC currently has the Centre of excellence for atoll agriculture in Kiribati that
helps to look at the effective use of atoll soil techniques for agriculture.

(viii) University of the South Pacific

33.

Deals with capacity building in the area of climate change and USP has collaborated with

SPREP in the past on several projects such as the Pacific Islands Climate Change Assistance
project (PICCAP), the Canadian funded Capacity Building for the Development of Adaptation
Measures in Pacific Island countries (CBDAMPIC). They currently implement several climate
change projects which include the EU grant, 0.57million euros – UPNG, NUS, EDULINK
program; AusAID community adaptation project, and are proposing a 1.68millino AUD to fund
courses – climate leaders program, part of ICCAI.

(ix) United Nations Institute for Training and Research

34.

SPREP is participating in the C3D+ project/platform and the objective of the platform is

to promote dialogue, increase capacity, contribute mainstream especially to other countries.

Before Africa and Asia benefited from the platform but now Pacific through SPREP and the
Caribbean through the Caribbean Climate Change Centre (CCCC). Partners that are now part of
the C3D+ partnership include the following; SEI – Stockholm Environment Institute, IISD –
International Institute for Sustainable Development, Partners – SEI Oxford and MIND Sri Lanka.
These partners have expertise in Vulnerability & Adaptation Assessments, Sustainable
Development mainstreaming, and climate change modeling. Tools that C3D+ partners have
developed that are now used widely around the globe include the Climate Change Explorer,
WeAdapt and CRiSTAL.

(x) European Commission – Global Climate Change Alliance (GCCA)

Linkages can be created with GCCA through the country pilot projects (e.g. in Vanuatu),
as well as the Capacity Building Programme being implemented through USP, aiming at
supporting adaptation levels at the community level.

(xi) Foundation of the Peoples of the South Pacific International (FSPI)
FSPI can provide support especially for the community-level adaptation activates of
PACC, e.g. the areas of reef restoration, ICZM, food security, sustainable tourism,
community business management (financial accountability support programme)

Recommendation (s)

•

That the role of each partner in the PACC project as outlined above be approved.

D. Review of the project management arrangements

(organizational chart)

35.

Discussion with countries prior and during the Inception Workshop has yielded no

change to project management arrangements as detailed in the PACC project document therefore
current arrangements as detailed in Annex II will be the modus operandi used by PACC during
implementation period.

36.

At the operational level, the implementation of the PACC will be based on 13 individual

PIC-specific 5 years work plan and budgets. If feasible, economical, practical, etc common
activities among PICs will be undertaken regionally. The 13 work plans and budgets will be
revised at least once a year (or more if a need arise). Each PIC will review its work plan and
budget through its PACC NCCT and submit to the PEG at least a month before the annual TPR
meetings. The PEG will then review these submissions, taking into consideration the agreed to
operational criteria and make the appropriate recommendations to the TPR meeting.

E. Review of the project Monitoring and Evaluation (M&E)

37.

Monitoring and evaluation of the PACC project will be conducted in accordance with

UNDP and GEF procedures. The Logical Framework Matrix in Section II provides performance
indicators for project implementation along with their corresponding means of verification. These
will form the basis on which the project’s Monitoring and Evaluation system will be built.

38.

The PACC Project was approved with indicative activities per 13 PIC. These activities

were reviewed and updated as part of the Inception meeting and national consultations
undertaken during the Inception Phase. The very significant time lag between initial project

design and actual implementation was a critical basis for review. In addition the co-financing
activities were reviewed and updated as well.

Recommendation(s)

•

That the PACC M & E Framework, as in Annex III be approved.

F. Review of co-financing activities

39.

All PACC countries except Cook Islands again confirmed their co-financing

arrangements during the Inception Meeting. In the case of the Cooks, their baseline development
activity (upgrade of Manihiki Airport) had to be rescinded as the latter activity had progressed
minus the PACC project. The delay in the approval process of the project impacted negatively in
this case on the co-financing situation thus effort to review the situation was undertaken
immediately after the Inception Meeting by the Ministry of Infrastructure and Planning.

40.

Prior to the finalisation of this report, communication was received from the Cook Islands

that their new pilot site would be Mangaia and the PACC project would support the
redevelopment of the Mangaia Harbour (see Plate 1&2 below).

Plate 1 Prior to 2005 Plate 2 March 2005

41.

The choice for Mangaia was made after the recent decision of the government of Cook

Islands to allocate NZ$1.8 million to the Mangaia Harbour redevelopment programme (2009-
2010). The PACC project will try and address the broader issue of coastal management that is
plaguing the harbour. For example, after heavy seas the coral gravels used to temporary form the
dock quay would be washed away into the lagoon leaving behind the rough coral flat as seen in
plate 2 above. Stop-gap measures attempted in the past by the Island Administration would be to
temporarily re-fill, repair and re- compact the quay with new gravel every time the outer island
freighter services the island. Hopefully, the intervention by the PACC project would ensure that
service and operations continues on the island without disruption thus providing an avenue for

people to receive required essential services to the islands or evacuate people in terms of
disasters. Both ways, the work will significantly increase the capacity of the people of Mangaia to
face changes in climate and extreme events.

Recommendation

•

That the co-financing sources and partners to the PACC are noted and their support
acknowledged (Annex IV).

G. Capacity of the National Coordinators and Country Teams

42.

The capacity of the national coordinators and the Country Teams to effectively

coordinate and manage PACC were discussed and reviewed at the Inception Meeting and national
Inception meetings. The PMO is of the view that the Country Teams are made up of highly
qualified, experienced and committed officers but need to have their capacity built on the PACC
project.

43.

Current PACC National Coordinators are qualified in terms of university degrees but do

lack specific climate change knowledge and experience. Most do not have project environment
exposure and hands-on project coordination experience, thus some further operational support
will need to be done to get them through the initial phases of the project.

44.

During the Inception Meeting, a capacity needs survey was carried out for the

participants. Several areas such as enabling environment, institutional arrangements, capacity of
project personals, project management and logistical and technical support needs were reviewed
using a questionnaire.

45.

Results of the survey suggest that 61% have indicated that no sector policy

is a critical

issue that needs to be addressed very early in the project whilst only 15% suggested otherwise.
Two ways of interpreting this result; either there are no water, food security and coastal
management sector policy in place and need to be developed under the PACC or there are
policies in place but have not incorporated climate change as part of the policy. In that regard,
further assessment will need to be undertaken at the national to determine these different nuances.

46.

In the institutional theme, processing of funds (53%) was identified as a critical area that

needed immediate attention. Another area that needed to be addressed very early is how to
maintain trained personals as they are crucial to the implementation of the project. Most countries
(69%) noted that recruiting and retaining a project coordinator was an issue that needed
rectification very early in the project. Some countries do find it difficult to recruit the right
personals to coordinate the project and in some cases when recruited, turn over is high as they
proceed to so-called “greener pastures”.

47.

Results for the Project management (77%) showed that many workshop participants are

not familiar with the Log frame and that it needed to be addressed very early in the project. This
result is not surprising to the regional PMO as those present during the Inception Meeting were
not involved in any way in the project preparation phase. Nevertheless, the results have provided
a good baseline understanding of situations on the ground in terms of project management,

Sectors referred to here are water, coastal and food security.

institutional support and capacity enhancement of individual coordinators. It should be followed
up with concrete interventions very early in the life of the project.

Figure 1.0 Survey result on enabling environment (sector policy)

Note: Not to be quoted

48.

The Inception Workshop was also a first opportunity to start addressing the baseline

situations mentioned above. The Coordinators were introduced to the project cycle management;
a typical GEF/UNDP project implementation cycle that included reporting and project
management requirements (budgetary planning and budget reviews). Participants also spent a half
day reviewing their log frame after introductory presentations by UNDP advisers.

Recommendation(s)

•

That the capacity of the national coordinators and country teams and their capacity
building needs be noted and acted upon.

H. Project Operation Manual (POM)

49.

A PACC National Execution Modality (PACC NEX) was developed during this quarter,

which mirrored very closely the UNDP NEX. After inputs and comments to the document were
made by UNDP, the PACC NEX was shared with the PACC countries prior and during the
Inception Meeting for their comments. At present, this document is the first source of information
at the national level for the PACC Focal Points, Implementing Agencies and incoming National
Coordinators.

I. Operational criteria for assistance including allocation of funds

to individual countries as part of the project

50.

The PACC project by design (paragraph 3) is closely linked to national level sustainable

development and poverty reduction strategies. It provides additional resources for national
governments to address climate change issues in the design of their development programmes to

ensure resilience to current and future changes in climate. Therefore, co

financing activities from

governments or overseas development assistance provide the baseline programme targeted
towards the achievement of sustainable development whilst PACC activities provide the
additionality provisions to address climate change adaptation. By default, the GEF guidance
nullifies the notion that all countries should have equal sharing of the GEF resources.

51.

During the preparatory phase of the project, funding allocation for each country presented

by the PACC preparatory team

during national consultation workshops were strictly based on the

following criterias; a) most vulnerable sector; b) prior assessment already undertaken on the most
vulnerable sector; c) baseline development activity; d) co-financing opportunity/ability. After
national consultation and progress of project design, it was realised that the smaller countries that
were very vulnerable to climate change impacts had very little co-financing available to them. It
was the geographically bigger PICs that had co-financing potential.

52.

SPREP was notified by UNDP that it needs to solicit more co-financing as some of the

smaller PICs were not able to raise enough co-financing. Such a regional scenario required a
regional solution. Measures that the project management team consciously made included
requesting two countries; Fiji and FSM to assist with co-financing shortfall for the overall project.
Fiji in turn provided USD8 million and FSM USD 6 million. These were development activities
that were linked to the PACC project in these two countries. With this support, they were
allocated USD 1 million each from the PACC budget. Four countries were given USD800,000
(Cook Islands, Marshall Islands, Palau and PNG) and seven countries were allocated 750,000
each (Nauru, Niue, Samoa, Solomon Islands, Tonga, Tuvalu and Vanuatu). The seven countries
that were given USD75,000 had difficulties raising their co-financing thus as the project
progresses, there is a need to continue to better define the co-financing support from these
countries vis-à-vis other GEF supported projects.

53.

The allocations indicated above are indicative and it was made known to country

representatives that were present during the Inception Meeting. These measures are undertaken to
ensure that funds are not withheld unnecessarily by countries that for some reason are not able to
spend their allocation accordingly. It is to be noted that this amount may change based on
delivery of resources and results as per the approved annual work plans.

Recommendation(s)

•

That the PACC NEX be used as the guiding document for national project
implementation at the national level.

J. An overall work plan for the first year of implementation

54.

A work plan for the 2009 calendar year was developed and submitted to UNDP on the

last week of third week of August (third quarter). It was subsequently discussed by the PACC
PEG members at the 17

of August for the purpose of approving the work programme.

55.

A review of the 3

quarter funding distribution suggests that most activity in the third

quarter will largely focus on project management. This includes office set-up, recruitment of
coordinator, communication strategy development et cetera. Nauru, Tonga and Tuvalu have
budgeted for Component One. FSM and Fiji are planning to carry out some Component Two
activities during this quarter. Table 1.0 below provides a breakdown of funding per component
for the 3rd quarter.

Taito Nakalevu (SPREP), Ms Misa Andriamihaja (UNDP) and Dr. Graham Sem (Consultant)

Table 1.0 Total Projected 3

Quarter Funding

FUNDING IN COMPONENTS

TOTAL

Component 1: Mainstreaming

50,000

Component 2: Guideline and Demonstration

36,600

Component 3: Technical Support and Lessons
Learnt

1,000

Project Management

251,928

Total

339,528

56.

Bulk of the 4th quarter activity and funding requested are on component One and Two.

This reflects progress at the national level from setting up to addressing the more technical issues
of Mainstreaming and Vulnerability and Adaptation Assessment. Several countries are now
working on reviewing/analysing their sector specific policy. In the case of Solomon Islands and
Niue, they will be developing a climate change policy using PACC resources. Solomon Islands
has also able to secure additional resources from the Euroupean Union to assist in the climate
change policy development work. The table 2.0 below provides the total projected 4th Quarter
funding per component.

Table 2.0 Total Projected 4th Quarter Funding

Funding in components

Total

Component 1: Mainstreaming

181,000

Component 2: Guideline and Demonstration

276,300

Component 3: Technical Support and Lessons
Learnt

3,000

Project Management

94,172

Total

554,472

Recommendation(s)

•

That the status of the individual PIC work plan and budget as well as the overall work
plan and budget for the first year of on-the-ground implementation be noted.

K. Disbursement of Project funds

57.

UNDP will transfer funds to SPREP on a quarterly basis and in accordance to approved

work plan. SPREP will then advance part of the funds to the PICs for the execution of national
activities. At the end of the quarter, PICs report to SPREP who then reports to UNDP with a
request for further transfer for the next quarter. Hopefully this will process will proceed smoothly
as past projects have had mixed experiences on this. For many reasons, reports may not be
prepared on time or incomplete, expenses are not accounted for and some funds get trapped in the
local bureaucracies. This has then led to delays in the flow of project funds and project activities
are held up.

Recommendation(s)

•

That the PACC advance project funds to countries and when requested direct payments
be carried out, and

•

That the effectiveness of the arrangement in the above recommendation be reassessed at
the first TPR meeting in April 2010.

L. Strategic linkages at the national and regional levels

58.

It is very crucial that the sustainability of the PACC be strengthened through strategic

linkages at the national and regional levels. At the national level, PACC activities should be
linked to adopted national policies, action plans and strategies, and ongoing national adaptation
projects, such as the NAPA LDC Fund projects. For instance, Samoa’s NAPA is its national
adaptation strategy in which the PACC is implementing its coastal ecosystem priority. The
development of the Climate Early Warning System (CLEWS) in its other NAPA LDC Fund
Project

links directly with the PACC. PICs are currently preparing their Second National

Communications under the United Nations Framework Convention on Climate Change where
PACC activities are designed with the view to link these to the Vulnerability and Adaptation
Assessment (V&A) part of SNCs. Samoa for example has completed its SNC and is looking at
building on the V&A studies from this enabling activity to further its activities under PACC.

59.

At the regional level, it is important to report the PACC as a key intervention in the

Pacific Plan’s initiative relating to the Pacific Islands Framework Action on Climate Change and
the Pacific Islands Action Plan for the PIFACC.

60.

At both levels, there is a need to ensure adaptation interventions developed in PACC is

mainstreamed into the planning and budgetary processes.

Recommendation(s)

•

That the need for establishing strategic linkages for PACC at both the national and
regional levels as well as the need for mainstreaming be noted as a priority activity in
PACC.

•

PACC coordinators to be part of the SNC V&A Thematic Groups in order to ensure
linkages and synergies with the SNC projects

IV. Specific Issues raised during the Inception Workshop

61.

The discussions focused principally on PACC issues, but most of them were much

broader on the UNDP-country project and programming interface. References were made to
administrative issues in other GEF processes (e.g. recruitment, salaries, advances and financial
administration, etc.). It has been reiterated in various occasions that operational and financial
issues are two-way processes between GEF-UNDP-Executing agency (SPREP)-countries, with
the need for the countries to sort out their internal coordination and communication between the
project line ministries and the finance departments, treasuries, cabinet and other financial
management procedures. UNDP reiterated its adherence to the Paris Principles on Aid
Effectiveness, therefore the alignment of its financial management with national procedures (the
need for national project counterparts to follow routes and procedures established by
corresponding financial departments). UNDP will make available funds for countries through
SPREP as soon as possible, but national implementing agencies have to sort out national
arrangements and coordinate duly with their Finance Departments to actually get hold of funds,
ensuring bottlenecks are not occurring at the national level.

Samoa’s NAPA LDC Fund project is the 2009-2014 ICCRAHSS project – Integrating Climate Change

Risks in Adaptation and Health Sector Samoa.

62.

Receiving and administering financial advances: various countries raised issues with the

quarterly advance practice for project staff salaries and other purposes. For instance, Federated
States of Micronesia needs a full year’s salary to be downloaded at once due to procedural issues
between national and state governments. Addressing questions on slippages and roll over of
quarterly advances; it was clarified that unspent funds can be rolled over to next quarter but
disbursement will only be made when the 80% expenditure is proved. UNDP will also be closely
involved in monitoring and assisting countries in the preparation of their quarterly and annual
reports. National coordinators play a very critical role at the national level as responsibilities for
supervising consultants, approve payments, provide information through quarterly narrative and
financial reports will ensure that constant communication with the regional project office is
maintained.

63.

Options to fasten disbursement of funds: Several options were discussed and one that

was taken up was for SPREP to make available to countries “Start-Up”fund of USD10,000 to
quickly facilitate the establishment of a project management unit at the national level. Also, to
avoid loss and confusion of exchange rates to be used, SPREP will be downloading funds to
PACC countries in US dollars. Exchange to national currency will be made at the national level
thus one rate will be used by countries and SPREP. It was also agreed that if so decided by
countries; SPREP can make direct payments to consultants on their behalf.

64.

Use of the new FACE form: it was introduced to harmonize the financial payment and

reporting procedures (aligned to Paris Declaration). UNDP gave a short briefing on the Face form
and provided an information package on its use with examples. It was also agreed that national
UN Country Development Managers would be able to assist countries with the Face forms if
requested. UNDP is also keen to take up further training of the financial reporting during joint
country missions.

65.

Vehicle purchase: it has been clarified that GEF project budget can be used to facilitate

transport for project operations (e.g. vehicle, boat rental), but cannot be used to purchase vehicle.
This can be sourced from co-financing.

66.

Sourcing, contracting and retention of country project staff: countries raised the issue

of lack of qualified persons for project management, leaving often limited options to draw in new
staff and need to use already existing government staff. The post-project retention of project staff
is also an issue. Recommendation was made to second qualified government staff to the project,
retaining his/her post throughout the project, allowing re-insertion after the project. It was
underlined by UNDP that project funds cannot be used to subsidize regular government salaries,
however, different countries face different situations and such a situation need to be examined on
its own merit. It was agreed that a no size-fit-all solution can address the unique situations each
country faces.

67.

Communication: with GEF and UNFCCC Focal Points, UN Ambassadors, other national

and regional stakeholders: the need for the national coordinators to regularly inform these
national constituencies on PACC progress was reiterated on various occasions. The PACC
Snapshots (regular updates prepared by SPREP in collaboration with UNDP) will be sent to these
persons. It was advised to set up an email communication group by the countries for this purpose.
SPREP will assist countries through the inception phase to draw up national communication
strategies addressing these issues.

V. Progress and Next Steps

68.

The PACC Inception Phase is now completed and there are already some tangible

progress made at the national and regional level. Below in summary form are some of the
achievements to date.

Memorandum of Understanding

69.

All the PACC countries have signed their MoU with SPREP. This MoU together with the

PACC project document embodies the entire agreement between the countries and SPREP
regarding the implementation of the programme at the national level. The MoU declares the
intention and commitment of the Government of the Federated States of Micronesia and SPREP
to work together in pursuit of the common and expected goal, outcomes and outputs of the
project.

Table 3.0 MoU Signatures

COUNTRY NAME

SIGNED ( )

1. Cook Islands

2. Fiji

3. Federated States of Micronesia

4. Marshall Islands

5. Nauru

6. Niue

7. Palau

8. Papua New Guinea

9. Samoa

10. Solomon Islands

11. Tonga

12. Tuvalu

13. Vanuatu

Institutional Arrangement at the National Level

70.

The implementation of the PACC pilot project vary among participating countries but

essentially divided into five broad areas.

Table 4.0 Institutional Arrangement

SPREP Focal Point

Foreign Affairs or Government Environment
Agency

SPREP Operational Focal Point

Technical contact for all SPREP activities

PACC Focal Point

Technical contact for PACC

Lead Agency

Sub-contracted Government agency responsible
for pilot project implementation as described in
a Letter of Agreement exchanged with the
PACC Focal Point

Executing Agency

NGO or community group responsible for pilot
project execution as described in a Letter of
Agreement exchanged with the Lead Agency
and the PACC Focal Point.

71.

The primary point of contact for the PACC in each participating country is the designated

SPREP Focal Point. The SPREP Focal Point is usually the Government ministry responsible for
foreign affairs or the Government environment agency. It takes responsibility for policy issues
associated with SPREP’s activities in the region and nationally.

72.

SPREP-supported activities in each of its member countries may be promoted through an

Operational Focal Point, a Government Agency designated to be responsible for technical issues
associated with SPREP’s work programme.

73.

Some participating countries may elect to designate the Operational Focal Point as the

PACC Focal Point (PACCFP). In such cases, the PACCFP may assume responsibility for all
administrative and logistical issues associated with pilot project implementation and actually
execute the pilot project. In such situations, the PACCFP, the Lead Agency and the Executing
Agency would be the same agency.

74.

However, there are other cases where the local implementing agency may not be the

PACCFP. For example, the PACCFP may choose to delegate responsibility for pilot project
implementation to another government agency (for example the Department of Public Works in
respect of a road relocation pilot project). In cases where this is instituted the implementing
agency, the Department of Public Works, would be referred to as the Lead Agency. The
relationship between the PACCFP and the Lead Agency in respect to the pilot project would be
stipulated in a Letter of Agreement signed by the head of the respective agencies.

75.

The Lead Agency, whether that be the PACCFP or an alternative government agency,

may actually execute the pilot project, in which case it would also be the Executing Agency.
However, it may also elect to delegate responsibility for execution of the pilot projects to another
organisation, for example a non-government organisation or a community group. In such
instances, the organisation or group responsible for execution would be known as the Executing
Agency. The relationship between the Lead Agency and the Executing Agency in respect to the
pilot project would be stipulated in a Letter of Agreement signed by the head of the Lead Agency,
the head of the Executing Agency and the head of the PACCFP.

Table 5.0 Institutional Arrangement at the National Level

COUNTRIES

SPREP OPERATIONAL

FOCAL POINT

PACC FOCAL

POINT

LEAD AGENCY

EXECUTING

AGENCY

Cook Islands

Director
National Environment Service
PO Box 371
RAROTONGA Cook Islands

Ministry of Infrastructure and
Planning and Outer Island
Affairs

MOIP

Federated States
of Micronesia

Office of Environment and
Emergency Management
Palikir
Pohnpei
FSM 96941

Kosrae Island
Resource
Management
Authority

Public Works

Fiji

Director of Environment

Department of Environment

PO Box 2109

Government Buildings

SUVA, Fiji

Director
Land and Water Resources
Division, Ministry of
Agriculture

Land and Water
Resources
Division, Ministry
of Agriculture

Land and Water
Resources
Division, Ministry of
Agriculture

Republic of the
Marshall Islands

Director
Office of Environmental Planning
and Policy Coordination (OEPPC)
PO Box 975
MAJURO 96960

Director
Office of Environmental
Planning and Policy
Coordination (OEPPC)
PO Box 975

Office of
Environmental
Planning and
Policy
Coordination

R and D
EPA
MWSC
EPPSO

Technical contact for all SPREP activities

Technical contact for PACC

Sub-contracted Government agency responsible for pilot project implementation as described in a Letter of Agreement exchanged with the

PACC Focal Point

NGO or community group responsible for pilot project execution as described in a Letter of Agreement exchanged with the Lead Agency and the

PACC Focal Point.

Republic of the Marshall Islands
96960

MAJURO 96960
Republic of the Marshall
Islands 96960

(OEPPC)

Niue

Director for Environment
Department of Environment
PO Box 80, ALOFI, Niue

Public Works
Department
(Waters Division)

Public Works
Department (Water
Division)

Nauru

Secretary for Foreign Affairs
Department of Foreign Affairs
Republic of Nauru
Central Pacific

Department of Commerce,
Industry & Environment

Nauru
Rehabilitation
Corporation

Palau

Office of Environmental Response
& Coordination

Office of Environmental
Response & Coordination

Office of
Environmental
Response &
Coordination

Ngatpang Maritime
Authority

Papua New
Guinea

Department of Environment &
Conservation

Department of Climate
Change and Mitigation

Land Use
Division, Ministry
of Agriculture

Land Use Division,
Ministry of
Agriculture

Samoa

Chief Executive Officer
Ministry of Natural Resources and
Environment
Private Mail Bag, APIA, Samoa

Climate Change Section
Meteorology Department
Apia, Samoa

Climate Change
Section
Meteorology
Department
Apia, Samoa

Ministry of Natural
Resources and
Environment

Solomon Islands

Permanent Secretary
Ministry of Environment,
Conservation and Meteorology
HONIARA, Solomon Islands

Permanent Secretary
Ministry of Environment,
Conservation and
Meteorology
HONIARA, Solomon Islands

Ministry of
Agriculture and
Livestock

Tonga

Secretary for Lands, Survey,
Natural, Resources &
Environment
Ministry of Lands, Survey &

Department of Environment,
Ministry of Lands, Survey &
Natural Resources
PO Box 5

Department of
Environment and
Natural
Resources

Department of
Environment and
Natural Resources

Coordinators

76.

Currently, six PACC Coordinators have been recruited/appointed whist seven other

countries have their processes in motion. Every effort is being made at the regional level to see
how best the countries can be assisted to find a good Coordinator which has been difficult for
some.

Table 6.0 PACC NATIONAL COORDINATORS

Country

Name

Telephone

Email

Cooks

*Mr. Otheniel
Tangianau

+682-20034

otheniel@moip.gov.ck

Fiji

*Mr. Kyaw Win

+675-

kwin@govnet.gov.fj
kyawwin1@gmail.com

FSM

*Mr. Simpson
Abraham

+691-320-
8815/8814

sdplanner@mail.fm

Marshalls

*Mr. Warwick Harris

+692-625-7944 /
7945

warwick47@gmail.com

Nauru

Ms. Mavis Depaune

+674-444 3133

monmave@gmail.com
naoerowoman@yahoo.com

Niue

Mr. Haden Talagi

+683-4021 / 4011

h_talagi@mail.nu /
environment.ca@mail.gov.nu

Palau

Mr. Rhinehart Silas

+680-67 1269

rsilas@palaugov.net

PNG

Mr. Andrew Mika

+675-3402175

Samoa

Ms Moira Faletutulu

+685-23800 ext
19

moira.faletutulu@mnre.gov.
ws

Solomons

Ms Jean Galo

+677-24074

dzinnieb@yahoo.com.au

Tonga

*Mr.Lisiate Bloomfield

Tuvalu

Ms Tausi Loia

+688 20826

lmolipi@gov.tv
puavasa@gmail.com

Vanuatu

Mr. Denis Alvos

+678-
22555/22888 /
7757243

dalvos@vanuatu.gov.vu

* Acting Coordinators [for now] until PACC Coordinator positions are finalized in their respective countries.

Project Executive Group Members

77.

A meeting of the PEG was undertaken and UNDP Apia multi-country office was

reaffirmed to be the chairperson of the PEG to ensure consistency in meeting proceedings.

78.

Mr. Taito Nakalevu the PACC Regional Project Manager was confirmed as the

secretariat. The two positions would remain for the duration of the project until or unless
circumstances warrant a change.

Membership

79.

The meeting affirmed the following as the incumbent members of the PACC PEG. They

will be representing their sub-groupings for a period of one year after which new representation
will be reviewed.

[i] Melanesia: Mr. Jope Davetanivalu;

[ii] Micronesia: Mr. Abraham Simpson

[iii] Polynesia: Ms. Anne Rasmussen

[iv] CROP Representative – Mr. Marc Wison (IWRM Project Manager)

[v] SPREP - Mr. Espen Ronneberg

PACC Communication

80.

A medium of communication called the PACC Snapshot was developed for the PACC.

The purpose is to bridge the divide between the regional PMU based at SPREP and national
PACC Coordinators. This communication is. Four Snapshots went into circulation this quarter
detailing issues ranging from; i) reporting requirements, ii) Annual Work Plans; iii) Start-Up
Funding; iv) Memorandum of Understanding and Project Executive Group.

81.

A PACC website has also been developed and will continue to be upgraded to assist in

communicating PACC regionally and beyond. The PACC official website address is:

http://www.sprep.org/climate_change/paccc

Next Steps

82.

The milestones below were developed collaboratively during the Inception Meeting with

all PACC countries taking into consideration the three main outcomes of the project as stipulated
in the Project Document.

Table 7.0 Milestones for 2009

MILESTONES FOR 2009

Signing of the Memorandum of
Understanding between SPREP and
Countries;

II.

Start-up funding made available to
countries;

III.

Set-up of Project Management Units;

IV. Recruitment of the National PACC

Coordinator carried out;

Set-up of National Steering Committee

VI.

PACC Technical Meeting

83.

Based on current progress, most of the milestones are on target to be achieved. However,

challenges may be faced by countries in the recruitment of National PACC Coordinators due to
the limited availability of qualified people at the national level.

84.

The table below outlines some tangible steps being undertaken by the regional PMU

based at SPREP to address some of the specific issues raised in the Inception Meeting and
highlighted in Section IV of this report.

85.

More detailed information on progress that has been made at the national level is

included as Annex V of this report.

Table 8.0 Issues raised in the Inception Meeting and action taken

Issue

What has been done

Further Action

Receiving and administering
financial advances: Federated
States of Micronesia needs a
full year’s salary to be
downloaded at once due to
procedural issues between
national and state
governments.

UNDP and SPREP in their
discussion have agreed that FSM
could be assisted in their request.
SPREP will transfer funds to
country level in USD rather then
local currency to ease reporting
particularly exchange rates to be
used.

Monitor and action any
request particularly the need
for Appropriation - a
requirement in FSM
financial systems.

Options to fasten disbursement
of funds

“Start-Up”fund of USD10,000 to
quickly facilitate the
establishment of a project
management unit at the national
level.

Use of the new FACE form

Continuous training is being
carried out and recently in the
PACC technical Meeting.

UNDP will continue to
assist in this training in
regional settings or national
level.

Vehicle purchase

It has been clarified that GEF
project budget can be used to
facilitate transport for project
operations (e.g. vehicle, boat
rental), but cannot be used to
purchase vehicle.

Discussions to be
undertaken bilaterally if
issue is persistently raised.

Sourcing, contracting and
retention of country project
staff

Recommendation was made to
second qualified government
staff to the project, retaining
his/her post throughout the
project, allowing re-insertion
after the project. It was
underlined by UNDP that project
funds cannot be used to
subsidize regular government
salaries, however, different
countries face different
situations and such a situation
need to be examined on its own
merit. It was agreed that a no
size-fit-all solution can address
the unique situations each
country faces.

Communication:

The PACC Snapshot and website
already in place.

Professional
communication support to
be sourced at strategic
points of the project.

ANNEX I – Logical Framework [after Inception Review]

Project Strategy

Indicator*

Baseline value

Target and benchmarks

Sources of verification

Risks and Assumptions

Goal: To reduce vulnerability and to increase adaptive capacity to the adverse effects of climate change in key Development Sectors identified

by 13 participating countries in the Pacific.

Objective: To enhance
the capacity of the
participating countries
to adapt to climate
change, including
variability, in selected
key development
sectors.

Number of references to
vulnerability of the coastal,
crop production and water
sector to climate risks in
policies, plans and projects.

Climate change risks
in the coastal, crop
production and water
sector are not
acknowledged in
relevant policies,
plans and projects
both at the national
and local level.

By the end of the project, 100%
of national and regional relevant
plans in all participating countries
include climate change risk
considerations for the coastal,
crop production and water sector.

Surveys/interviews /plans

There is political willingness
to integrate climate change
related risks into coastal,
crop production and water
sector management plans,
policies and strategies

Outcome 1: Policy
changes to deliver
immediate
vulnerability- reduction
benefits in context of
emerging climate risks
defined in all 13 PACC
countries.

Number of references to
coastal, crop production and
water sector climate change
risks in relevant plans and
programmes.

Relevant
development and risk
management plans do
not include climate
change risks on the
coastal, crop
production and water
sector.

By the end of the project, climate
change risks in the coastal, crop
production and water sector are
addressed in three (3) national
plans and at least two (2)
provincial development plans.

Survey and review of
national and provincial
coastal, crop production and
water sector management
plans.

Political will to review the
plans is ensured and
maintained throughout the
life of the project.

Output 1.1: Develop
policies, methodologies,
and tools to enhance
Pacific Island countries
efforts to mainstream
climate change into their
current national
development plans and

1.1.1 Number of instances
where the Guidelines on
climate change risk
management have been
applied in national and sub-
national coastal, crop
production and water sector
related plans and

Relevant
development and risk
management plans,
both at the national
and the local level, do
not address climate
change risk in the
coastal, crop

By the end of the project, all 13
project countries integrate climate
change risk resilience in the
corresponding national and sub-
national policies or plans of their
target sector (coastal, crop
production or water sector)

Survey and review of revised
relevant national policies and
plans.

Political will to review and
revise the plans is ensured
and maintained throughout
the life of the project.

Project Strategy

Indicator*

Baseline value

Target and benchmarks

Sources of verification

Risks and Assumptions

priorities.

programmes.

1.1.2 At least three climate
change policies developed in
three PACC countries.

1.1.3 Number of plans that
integrate climate change risk
issues related to coastal, crop
production and water sector
management.

production and water
sector.

Output 1.2 Climate

change economic tools
for evaluation of
adaptation options
developed and utilized.

1.2.1 Availability of an
economic tool to cost
different climate change
adaptation options

1.2.2 The number of
countries that apply
economic costing of
adaptation options in their
project activities

Currently, no such
models exist.

By the end of the project, at least
5 countries have used the model
in their pilot sites.

Evaluation reports

Relevant experts are
available.

Outcome 2:
Demonstration
measures to reduce
vulnerability in coastal
areas and crop
production (in Fiji,
Papua New Guinea and
Solomon Islands) and in
water management (in
Nauru, Niue, Tonga and
Tuvalu) implemented.

Number of adaptation
measures implemented at the
national level

Number of adaptation
measures implemented at the
sub-national level

Number of adaptation
measures implemented at the
local (community) level.

No long-term climate
change adaptation
measures
implemented.

By the end of the project,
adaptation measures to address
climate change risks are adopted
in the corresponding target sectors
(coastal, crop production or water
sector) by:

−

All countries (100%) at

the national level.

−

50% of countries at the

sub-national level.

−

At least one (1)

community in each country.

Evaluation reports

Field Surveys

Local stakeholders support
the adoption of adaptation
measures.

Output 2.1.1a:
Guidelines to integrate

2.1.1a At the end of year
two, community

Currently, no coastal
developments have

By the end of the project, the
Climate Change adaptations &

Field assessment, feasibility

The willingness of key
stakeholders to work

Project Strategy

Indicator*

Baseline value

Target and benchmarks

Sources of verification

Risks and Assumptions

Coastal Climate Risks
into the design of one of
the following harbours.
Manihiki (Tukao or
Tauhunu), Penrhyn and
Nassau.

consultations and project
design guidelines are
completed and applied to the
chosen harbour design.

taken future changes
in climate into
consideration.

design guidelines are in place and
incorporated in the design of the
demonstration project.

and design reports.

Stakeholder consultations
record.

together to complete the
project.

Funding being available on
time.

2.1.2b At the end of the year
one a climate change
resilient design is completed,
peer reviewed and approved
for the harbour chosen.

Currently, no coastal
developments have
taken future changes
in climate into
consideration.

By the end of the project, one
harbour (demonstration) that
incorporates climate change
adaptation risks in its structural
design is completed and
operational.

Field assessment, feasibility
and design reports.

Stakeholder consultation.

The willingness of key
stakeholders to work
together to complete the
project.

Funding being available on
time.

2.1.1.b Demonstrate the
integration of coastal
climate risks into the
Harbour designs of one
of the following
harbours; Manihiki
(Tukao or Tauhunu),
Penrhyn and Nassau.

Output 2.1.1a:
Guidelines to integrate
Coastal Climate Risks
into the design of one of
the following harbours.
Manihiki (Tukao or
Tauhunu), Penrhyn and
Nassau.

2.1.1a At the end of year
two, community
consultations and project
design guidelines are
completed and applied to the
chosen harbour design.

Currently, no coastal
developments have
taken future changes
in climate into
consideration.

By the end of the project, the
Climate Change adaptations &
design guidelines are in place and
incorporated in the design of the
demonstration project.

Field assessment, feasibility
and design reports.

Stakeholder consultations
record.

The willingness of key
stakeholders to work
together to complete the
project.

Funding being available on
time.

Output 2.2.1a:
Guidelines to integrate
climate risks (e.g. intense
rainfall and storm surges)
into coastal road designs.

2.2.1a Number of guidelines
revised and applied

Guidelines for road
design exist, but they
are not climate-proof

At the end of year two, a
Guideline is developed and
integrated into one (1) national
and one (1) State road
management plan

Field Surveys

Guidelines document

All key stakeholders listed in
the project document (both at
State and national level)
support the work to be
carried out.

Output 2.2.1b: Measures
identified in the
Guidelines (2.2.1a)
demonstrated in Walung
community, Kosrae (with

2.2.1b. Number of existing
road projects where the
guidelines (developed under

One existing road
project, which is not
climate-proofed

By the end of the project, at least
one (1) climate resilient road
design is demonstrated.

Field Surveys

All key stakeholders listed in
the project document (both at
State and national level)
support the work to be

Project Strategy

Indicator*

Baseline value

Target and benchmarks

Sources of verification

Risks and Assumptions

co-financing support).

2.2.1.a.) are applied

carried out.

Output 2.3.1a:
Existing coastal and river
protection guidelines and
flood modeling within
the CIMP revised and
updated.

2.3.1aAt least 4 district
CIMP revised and updated

CIMP, Saoluafata sea
wall assessment
report. PUMA
Development consent
guidelines Flood
model program

By the end of the PACC project,
the updated guidelines integrated
into national coastal and river
protection programs.

Field Surveys

Model documentation

Guidelines and documents,
Field assessment reports.
Discussion notes

CLEWS report

Relevant expertise is
available to assist with the
guidelines locally

Accurate flood model

Accurate coastal geographic
information available

Accurate CLEWS report to
coastal and river sub sectors.

Output 2.3.1b: Climate
Proof Measures identified
in the Guidelines (2.3.1a)
demonstrated in
coastal and river
communities
Gataivai, Salelavalu
(Savaii) Lotofaga,
Tafitoala(Upolu)
Vaisigano river ( Apia)
Fuluasou river (Vailoa
Faleata )
(With government – and
community co-financing
support).

2.3.1b At the end of year 2,
coastal and river protection
defense system in place in
the 6 villages.

CIMP, Saoluafata
sea wall assessment
report.

PUMA Development
consent guidelines
Flood model program

By the end of the PACC project,
community coastal and river
protection defense is
demonstrated.

Field Surveys

Actual pilot Guidelines and
documents, Field assessment
reports. Discussion notes

CLEWS report

Relevant expertise is
available.

Accurate flood model

Accurate coastal geographic
information available

Accurate CLEWS report to
coastal and river sub sectors.

Output 2.4:1a
Guidelines that
incorporate
multistakeholder
decision-making in the
redesign and relocation
of coastal roading
infrastructures due to the
impacts of climate

2.4.1a Number of guidelines
developed incorporating a
multi-stakeholder decision-
making system in the
redesign and relocation of
coastal roading
infrastructures.

No guidelines in
place for coastal
roading infrastructure
redesign and
relocation.

By the end of the project, at least
one (1) guideline for redesigning
and relocation of coastal roading
infrastructures in isolated coastal
communities is used.

Field Surveys

1 guideline for redesigning
and relocation of coastal
roading infrastructures

Stakeholder (NACCC, Shefa
Provincial Gov, & Epi
communities)

All stakeholders (NACCC,
Shefa Provincial Gov, & Epi
communities) have the same
understanding and support.

Accuracy of climate change
model to be used in the
formulation of the guideline

Project Strategy

Indicator*

Baseline value

Target and benchmarks

Sources of verification

Risks and Assumptions

change.

interviews/consultations

Output 2.4:1b Climate
Proofing Measures
identified through use of
the Guidelines (2.4.1a)
demonstrated in Epi
communities, Shefa
Province (with co-
financing support).

2.4.1b Number of
demonstration sites
implemented using guideline
for redesigning and
relocation of coastal roading
infrastructure

No such guidance is
available at the time
of project signing.

By the end of the project, at least
one (1) Demonstration project
implemented using guideline for
redesigning and relocation of
coastal roading infrastructures.

Field Surveys

Demonstration project
reports

Public Works Department
have the necessary
background technical
information.

Output 2.51a: Drainage
design criteria for the
drainage network and all
associate drainage
infrastructures are revised
to adapt to future rainfall
regime and sea level rise
due to the Climate
Change

2.5.1a Number of guidelines
with revised design criteria
on rainfall, runoff,
discharging capacity for the
drainage network, outfall
structure and seawall & other
associate drainage
infrastructures.

Drainage guideline
exist; but not
adequate to address
current and future
rainfall trend, and sea
level rise due to
Climate Change.

By the end of the project, at least
4 new guidelines (design criteria)
are developed and applied in the
demonstration areas. This will be
the basis for future drainage
design and construction works in
Fiji.

Field Surveys

Government report

Revised guideline.

PMU evaluation reports on
projects.

Project steering Committee.

All relevant base data are
easily accessible.

Output 2.5.1b: The
revised guidelines (2.1)
are demonstrated in
drainage network and on
associate infrastructures
in the Tailevu/Rewa and
Serua Namosi Province
(with co-financing
support).

2.5.1b Number of drainage
schemes (including drains,
outlet waterways, outfall
structures, seawalls, culverts)
renovated/ enhanced as per
new guide line in the
demonstrating schemes

The present drainage
infrastructures are not
adequate to cope with
the future rainfall
regime & sea level
rise due to Climate
Change effects.

By the end of the project drainage
schemes are renovated to meet the
new design criteria and
requirements, at least at the
Tailevu/Rewa and Navua
(Serua/Namosi) areas.

Field Surveys

Government report

Work evaluation report.

Project Steering committee.

Farmers; villagers;
collaborate in the
demonstration process and
capturing of lessons.

Technical staff trained on the
revised guidelines is retained

Output 2.6.1a
Guidelines to improve
resilience of coastal food
production systems to the
impacts of climate
change.

2.6.1a Number of Guidelines
developed.

No such Guidelines
exists.

By the end of the project, at least
one (1) Guideline is developed for
Ngatpang State in Palau.

Ngatpang State report

Field Manual

Field Survey

All necessary background
information is available.

All implementing partners
are involved for the entirety
of the project

Project Strategy

Indicator*

Baseline value

Target and benchmarks

Sources of verification

Risks and Assumptions

Output 2.6.1b Measures
identified in the
Guidelines (2.6.1a)
demonstrated in
Ngatpang
State/Communities

2.6.2b Number of coastal
food production systems
projects where the guidelines
(developed under 2.6.1.a.)
are applied

No measures in place
that have taken
climate change into
consideration at
implementation of
project

By the end of the project, at least
one (1) community in Ngatpang
State has demonstrated and
accepted a measure developed
and applied through the project.

Ngatpang State report

Field Survey

State Government
contributes to the PACC
initiative.

Farmers collaborate in the
demonstration process.

Output 2.7.1a:
Guidelines for design of
underground irrigation
networks to adapt to
future rainfall regimes.

2.7.1a One guideline for the
design of irrigation systems
using underground water
developed

No guidelines in
place for the use of
underground water
for irrigation

No design that takes
into consideration of
long-term change in
precipitation levels

By the end of the project,
guideline for irrigation using
underground water approved by
government

National Project inception
report

Field feasibility study report

Quarterly monitoring reports

Annual Implementation
Report

Inadequate political will

Insufficient co-funding

Limited capacity

Output 2.7.1b: Measures
identified in the
Guidelines (2.7.1a)
demonstrated in Kivori
Poe, Kairuku district,
Central Province (with
co-financing support).

2.7.1b Number of measures
demonstrated

By the end of the project, at least
one village in the Kivori Poe
Ward applies the guidelines in
their demonstration project.

Community differences
influence participation for
collective action

Land ownership

High community expectation

Output 2.8.1a:
Guidelines for reducing
vulnerability of small
isolated island
communities’ to the
effects of climate change
in the food production
and food security sector.

2.8.1a Number of Guidelines
developed and applied.

No such guidance is
available at present.

By the end of the project, at least
1 Guidelines is developed and
applied.

Department of Agriculture
report.

Field Survey

Transportation is not
disrupted by bad weather.

Output 2.8.1b: Measures
identified in the
Guidelines (2.8.1a)
demonstrated in Ontong
Java Island (with co-
financing support).

2.8.1b Number of measures
demonstrated in small island
communities.

No new measures in
place that have taken
climate change into
consideration

By the end of the project, at least
one (1) small island community in
the Solomon Islands has
demonstrated and accepted a
project intervention.

Department of Agriculture
report.

Field Survey

Transportation is not
disrupted by bad weather

Project Strategy

Indicator*

Baseline value

Target and benchmarks

Sources of verification

Risks and Assumptions

Output 2.9.1a
Water policy and
guidelines developed to
support water
conservation and
minimize reliance on
central reservoir

Number of policy and
guidelines developed

Draft Water policy
developed, but not
climate proofed

No guidelines
established to support
water conservation

By the end of project at least three
(3) guidelines developed for:
a) Conservation of water in the
Reservoir
b) Water storage for agriculture
activities

Government reports

Water Policy document

Field survey reports

Political will at the national
level is maintained

Officers have adequate time
to commit to project

Effective collaboration
between national agencies

Output 2.9.1b
Measures identified in
the guidelines
demonstrated in Majuro
atoll

Number of measures
demonstrated in Majuro atoll

No conservation
measures for central
reservoir in place and
inadequate measures
in place to reduce
reliance on reservoir

By the end of project, at least one
(1) intervention to: minimize
evaporation in the current water
reservoir; increase water storage
for farming activities.

PACC project reports

Government reports

Political will at the national
level is maintained

Funding remains adequate

Effective collaboration
between national agencies

Output 2.10.1.a:
Guidelines for design of
conjunctive supply
systems to enhance
resilience to drought
events

2.10.1a Number of
conjunctive designs
combining current
freshwater and groundwater
supply and storage

Existing guideline
needing
strengthening

By the end of the project, at least
2 guidelines are developed:

Revamp Storage and
Catchment

Improved community
access to current system

Establish Water Unit
(merging IWRM and
PACC)

Government Report

Field Survey

All stakeholders provide
necessary support

Communities concerned to
support project interventions

Political Will

Output 2.10.1.b:
Measures identified in
the guidelines (2.10.1.a)
demonstrated in 3
districts Denig, Aiwo and
Buada District (with co-
financing support)

2.10.1b Number of
conjunctive designs
combining current
freshwater and groundwater
supply and storage
demonstrated

Existing guideline
needing
strengthening

By the end of the project, at least
2 guidelines are developed and
demonstrated in a pilot situation
in Nauru

Government Report

Field Survey

All stakeholders provide
necessary support

Communities concerned to
support project interventions

Output 2.11.1a:
Guidelines for design of
water storage systems on
a raised atoll island to
enhance resilience to
drought events.

2.11.1a Number of instances
of practical guidance being
used.

No previous
experience in such
design.

By the end of the project, at least
one (1) practical guidance is in
place and five (5) officers trained
on the use of the guide.

Guide document

Training report

All stakeholders provide
necessary support.

Project Strategy

Indicator*

Baseline value

Target and benchmarks

Sources of verification

Risks and Assumptions

Output 2.11.1b:
Measures identified and
approved in the
Guidelines (2.11.a)
demonstrated in at least 3
villages (approx. 100H)

2.11.1b Number of improved
and approved water storage
system on the raised atoll
island to enhance resilience
to prolonged drought
situations in place

Limited experience in
place.

By the end of the project at least 1
guideline to improve water
storage systems is demonstrated
in a pilot situation in Niue

At least 100 water storage system
installed, adopted and in use

Government Report

Field Survey

All relevant stakeholders and
household provide necessary
support.

Output 2.12.1a: National
Guideline developed to
drought proof Tongan
Communities

2.12.1.a No of national
drought proofing guideline.
No previous experience in
climate-proofing water
supply design

No national drought
proofing guideline.
No previous
experience in
climate-proofing
water water supply
design

By the end of the project, drought
proofing guidelines for assessing
and addressing water resource use
and management developed

Government Report –
National Draught Proofing
Guideline

Assessments

National and Provincial
Agencies support the project
intervention

Output 2.12.1b:
Measures identified in
the Guidelines (2.12.1a)
demonstrated in Hihifo
district (with co-
financing support).

2.12. Number of drought
proofed measures in the
guideline demonstrated

Existing non resilient
water supply system
in Hihifo.

By the end of the project, the six
villages of Hihifo draught proofed
to National Standards.

Reports from Hihifo Water
Committee

Government Report

Assessments

National and Provincial
Agencies support the project
intervention

All communities concerned
support the project
interventions

Associated stakeholders
supports project
implementation

Output 2.13.1a:
Guidelines for climate
proofing integrated water
management plans.

2.13.1a Number of instances
of guidance.

This activity has
never been carried
out.

By the end of the project, a guide
on how to climate proof water
management plans in place.

Government Report

Field Survey

All stakeholders support the
process.

Project Strategy

Indicator*

Baseline value

Target and benchmarks

Sources of verification

Risks and Assumptions

Output 2.13.1b:
Measures identified in
the Guidelines (2.13.1a)
demonstrated in Fogafale
village (with co-financing
support).

2.13.1b Number of
interventions to climate
proof current integrated
water management plan
demonstrated.

No previous in
carrying out this
work.

By the end of the project,
Tuvalu’s current integrated water
management plan is climate
proofed.

Climate proofed water
management document
developed and disseminated.

All stakeholders support the
process.

Outcome 3: Capacity to
plan for and respond to
changes in climate
related risks improved.

Technical capacity at the
national level to support the
work in 13 PICs enhanced.

Carried out in ad hoc
arrangements.

By the end of the project, the 13
PICs rate that the quality of
support received as a 1 (out of 4,
with 1 being excellent and 4 being
poor).

Country reports

PACC Annual Reports

Workshop Reports

Stakeholder surveys.

Countries clearly formulate
and communicate their
capacity needs throughout
the project.

Output 3.1.1: Technical
advice for implementation
of national adaptation

3.1.1 Number of instances of
technical guidance provided
and accepted.

Regional support
mechanisms ad hoc
in nature.

By the end of year 2, the Support
Mechanism for the Project is in
place and provides relevant
technical guidance to all PICs on
a regular basis,

Country comments in
quarterly reports

Stakeholder surveys

Countries clearly formulate
and communicate their
capacity needs throughout
the project

Trained and qualified project
staff is retained throughout
the project

Output

3.1.2: Best

practices and lessons
exchanged among
countries through SPREP.

3.1.2 Number of lessons
exchanged.

No climate change
adaptation lessons
have been shared
around the region in a
systematic fashion.

By the end of year 4, at least 26
lessons are documented and
exchanged (two lessons for each
of the 13 PICs) between the
countries.

Country reports

PACC Annual Reports

Workshop Reports

Stakeholder surveys

Publications

All stakeholders at the
national and regional level
play their part in capturing,
documenting and sharing
lessons.

Output 3.1.3: Project
website established at
SPREP.

3.1.3 Project website
functioning

No specific website
targeted at climate
change adaptation.

By the end of the 2

year of the

project, the PACC project website
is established at SPREP and
regularly updated with lessons
learnt from all participating

Website address and site.

All stakeholders provide
regular and timely
information for the
development and

Project Strategy

Indicator*

Baseline value

Target and benchmarks

Sources of verification

Risks and Assumptions

countries.

maintenance of the site.

Outcome 4

Project Management
Implemented.

Number of PMUs operating
successfully at the national
level.

None existing at
present.

By the end of year one, 13 PACC
national PMUs are operating and
reporting regularly to the PACC
PMO based at SPREP.

Quarterly reports

Publications

Pilot site progress reports

High turn over of staff is not
addressed.

Output 4.1

Project Management
Implemented.

4.1.1 At least one officer
manning the national PMU

No dedicated officer
exists at present.

By the end of year one, at least 13
PACC Coordinators are manning
the 13 national PMUs and
reporting regularly to the PACC
PMO based at SPREP.

Quarterly reports

Immediate supervisors report

Coordinators are adequately
trained to carry out their
work effectively.

ANNEX III -

Project Monitoring and Evaluation

Type of M&E Activity

Responsible Parties

Budget US$

Excluding Project

Staff time

Time frame

Inception Workshop (IW)

Project team

UNDP Samoa MCO

UNDP-GEF

100,000

Within first 4 months of project start up

Inception Report

Project team

UNDP Samoa MCO

UNDP-GEF

None

Draft IR available before IW
Final IR available immediately following
IW

Measurement of means of
verification for project
purpose
Indicators

Regional Project Manager
will oversee hiring of
specific studies and
institutions, and delegate
responsibilities

To be finalized in
Inception Phase and
IW.
100,000 (indicative
cost)

Start, mid, and end of project

APR and PIR

Project team

UNDP Samoa MCO

UNDP-GEF

None

Annually

TPR and TPR report

Government Counterparts

UNDP Samoa

Project team

UNDP-GEF RCU

None

Annually, upon receipt of APR

Periodic status reports

Project team

None

To be determined by Project team and
UNDP

Technical Reports

Project team

Consultants as needed

20,000

To be determined by Project team and
UNDP Samoa

Mid-term External
Evaluation

UNDP Samoa

UNDP-RCU

External consultants (i.e.
evaluation team

20,000

At mid-point of project implementation

Final External
Evaluation

UNDP Samoa

UNDP-RCU

External consultants (i.e.
evaluation team

20,000

At end of project implementation

Terminal Report

Project team

UNDP Samoa

External Consultant

None

At least one month before the end of
project

Lessons learned

Project team

UNDP Samoa

UNDP-GEF RCU
(suggested formats for using
best practices, etc)

25,000
(i.e. 5,000 per year)

Annually

Audit

UNDP Samoa

Project team

25,000
(i.e. 5,000 per year)

Annually

Visits to field sites
(UNDP staff travel costs to
be charged to IA fees)

Project team

UNDP Samoa

UND-GEF RCU (as
appropriate)

Government/PEG
representatives

100,000
(i.e. 20,000 per year)

Annually

TOTAL INDICATIVE COST
Excluding project team staff time and UNDP staff and travel
expenses and misc. expenses

US$410,000

ANNEX IV - PACC Co-Financing Support

Countries

Co-financing programmes and projects descriptions

Amount

Amount USD

Nauru

Planned annual government expenditures as per 2006 budget

218,000 AUD

168,000

JICA funded water tanks for communities project

100,000 AUD

77,000

MOU with Australia on water catchment & storage and repairs

1,500,000 AUD

1,150,000

Australia COMPACT for groundwater prospection and monitoring

400,000 AUD

307,000

FAO regional food security programme with a package on water storage

136,000 USD

136,000

office space (in-kind)

50,000 USD

50,000

Subtotal

$1,888,000.00

Niue

Construction of water reservoir under Cyclone Recovery Project

67,036 NZD

46,000

office space (in-kind)

50,000 USD

50,000

DSAP Project / EU funded

Subtotal

$96,000.00

Solomons

Ministry of Agriculture and Livestock / Rice Development project / Taiwan funding

FAO Technical Cooperation Project

FAO regional food security

Ministry of Agriculture budget estimate based on 2006 figures

office space (in-kind)

4,800,000

Subtotal

$4,800,000.00

Cook Islands

ADB Cyclone Emergency Loan Project

2,650,000

Office space (in-kind)

50,000

Subtotal

$2,700,000.00

Tonga

AUD funding for adaptation for Tonga TBC

2,000,000 AUD

1,538,000

Groundwater monitoring / Geology Department operational budget

Canada and Japan funded water tanks for community

Rainwater harvesting / Tonga Trust Operational Budget

Office space (in-kind)

50,000 USD

50,000

Subtotal

$1,588,000.00

FSM

Compact Funds (on-going exp)

1,270,480 USD

1,270,480

Compact Funds (planned exp)

1,535,000 USD

1,535,000

Japanese Grant for Road construction Tafunsak-Walung

4,000,000 USD

4,000,000

office space (in-kind)

50,000 USD

50,000

Subtotal

$6,855,480.00

Samoa

AusAID Adaptation Support

100,000 AUD

77,000

World bank IAM I and II

1700000 USD

1,700,000

CERP / Coastal resilience recovery

500,000 USD

500,000

office space (in-kind)

50,000 USD

50,000

Subtotal

$2,250,000.00

Vanuatu

US Millennium Challenge Account / transport infrastructure project in Epi (roading)

2,900,000

office space (in-kind)

Subtotal

$2,900,000.00

Fiji

Government of Fiji Expenditures based on 2007 estimates Drainage and Irrigation

4800000 FJD

2,860,000

Government of Fiji Expenditures based on 2008 estimates land Drainage and Flood protection

4800000 FJD

2,860,000

Government of Fiji Expenditures based on 2009 estimates Drainage and Irrigation

4800000 FJD

2,860,000

Subtotal

$8,600,000.00

Tuvalu

AUSAID Adaptation to Climate Change project

1,200,000 AUD

923,076

Government of Tuvalu / Water Tank

600,000 AUD

461,538

Office space (in-kind)

50,000 USD

50,000

Subtotal

$1,500,000.00

PNG

National Department of Agriculture and Livestock

1,000,000

Donor funded (FAO & EU)

1,000,000

Central Provisional Administration

500,000

DEC Water Resources Division

500,000

Subtotal

$3,000,000.00

Palau

Salaries of Technical Experts from organisations that would support PACC implementation

1,010,000

Costs of base data and technical inputs to be provided to PACC

592,000

Subtotal

$1,602,000.00

Marshall Islands

Airport Runway works

4,000,000

Salaries of Technical Experts from organisations that would support PACC implementation

1,975,000

Subtotal

5,975,000

UNDP

time of finance staff and management (in-kind)

50,000 USD

50,000

office space (in-kind)

50,000 USD

50,000

Subtotal

$100,000.00

GEF/UNDP/SPREP PACIFIC ADAPTATION TO CLIMATE CHANGE PROJECT

ANNEX V COUNTRY PROGRESS

This section of the report documents the progress made for each PACC participating
country against the milestones set for 2009. This status report for each country is
collated from the third quarter reports provided to SPREP and visit reports by the PACC
RPM.

I. COOK ISLANDS

Summary

I] Memorandum of Understanding

MoU had been signed by the Ministry of Infrastructure and Planning and SPREP.

II] Start up funding

Funds were not available to Cook Islands when the quarter ended.

III] Project Management Units

PMU has been established at the Ministry of Infrastructure

IV] PACC Coordinator

Mr. Vaipo Mataora has been confirmed as PACC Coordinator

V] National Steering Committee

Steering Committee to be used as a policy oversight for PACC is yet to be
confirmed.

General Progress

During this quarter, Cook Islands confirmed that their new pilot site as Mangaia. It is
related to a harbour development that will be undertaken by government in the 2010 and
2011 financial year. Their first pilot (upgrade of Manihiki Airport) had to be withdrawn due
to the late approval of PACC causing a slippage in timing. In line with government
development, the PACC project would support the broader coastal management issues
related to the redevelopment of the Mangaia Harbour (see Plate 1&2 below). Hopefully,
the intervention by the PACC project would ensure that service and operations continues
on the island without disruption thus providing an avenue for people to receive required
essential services to the islands or evacuate people in terms of disasters. Both ways, the
work will significantly increase the capacity of the people of Mangaia to face changes in
climate and extreme events.

Plate 1 Prior to 2005

Plate 2 March 2005

GEF/UNDP/SPREP PACIFIC ADAPTATION TO CLIMATE CHANGE PROJECT

The choice for Mangaia was made after the recent decision of the government of Cook
Islands to allocate NZ$1.8 million to the Mangaia Harbour redevelopment programme.
The PACC project will try and address the broader issue of coastal management that is
plaguing the harbour. For example, after heavy seas the coral gravels used to temporary
form the dock quay would be washed away into the lagoon leaving behind the rough
coral flat as seen in plate 2 above. Stop-gap measures attempted in the past by the
Island Administration would be to temporarily re-fill, repair and re- compact the quay with
new gravel every time the outer island freighter services the island.

Fourth Quarter Projection

II. FEDERATED STATES OF MICRONESIA

Summary

I] Memorandum of Understanding

MoU had been signed by the

Kosrae Island Resource Management Authority

(KIRMA)

and SPREP

II] Start up funding

Funds were not available to Kosrae when the quarter ended.

III] Project Management Units

PMU has been established at KIRMA.

IV] PACC Coordinator

No Coordinator has been recruited during this quarter

GEF/UNDP/SPREP PACIFIC ADAPTATION TO CLIMATE CHANGE PROJECT

V] National Steering Committee

Steering Committee to be used as a policy oversight for PACC is yet to be
confirmed.

General Progress

During the last PACC Inception Workshop in Apia, some progress has been
made as follows.

•

Hiring of the PACC Coordinator is in process

•

The PACC bank account has already been established

•

PMU for the PACC is again confirmed to be KIRMA

•

The MOU has already been signed

•

There was a consultation meeting with the Governor and the Cabinet

members

•

Director of the implementing Agency attended the 2

PACC Inception

Workshop

At the State level, it is again confirmed that Office of Kosrae Island Resource
Management Authority (KIRMA) will remain the lead agency for PACC and the
Department of Transportation and Infrastructure (DT&I) is the implementing
agency. The Office of Environment and Emergency Management at the FSM
national government will remain as the National Focal point. The PACC PMU it
was decided at State level to be hosted by KIRMA thus they had signed the MoU
with SPREP.

Fourth Quarter Projection

III. FIJI

Summary

I] Memorandum of Understanding

MoU had been signed by the Environment Department, Ministry of Primary

Industries
and

SPREP.

II] Start up funding

Funds were not available to Fiji when the quarter ended.

III] Project Management Units

GEF/UNDP/SPREP PACIFIC ADAPTATION TO CLIMATE CHANGE PROJECT

PMU has been established at the Land and Water Resources Division, Ministry
of Primary Industries.

IV] PACC Coordinator

No Coordinator has been recruited during this quarter

V] National Steering Committee

Not clear at present which Steering Committee would be used

General Progress

As a follow up action, the Department of Environment (National focal point) and the Land
& Water Resource Management Division (LWRM) (Implementing Agency) met and set
the initial action plan and time line for the formulation of Project Management Unit and
necessary meetings. The Draft MOU was reviewed and vetted by the Solicitor General
office of Fiji. After final vetting it was signed by the Permanent Secretary for Agriculture
(MPI) and the Director Environment on behalf of the Fiji Government. Payment
agreement form was also signed and sent to the SPREP in August. Both MOU and
agreement of payment document were sent to the SPREP for their signature and
formalization.

The Department Environment is preparing one Cabinet information paper regarding the
PACC project for submission to the Fiji Government. It will be finalized in the first week
of October. However, the Fiji Prime Minister had highlighted in his speech in the UN the
vulnerability that Fiji is facing that are related to the changes in climate.

For the purpose of dissemination and participating of relevant stake holders, the LWRM
Division had organized two inter Department meetings within the Ministry. The Director
of Crop Extension, Director of Crop Research, Director of Animal Health & Production
were invited and explained about the context of the PACC project and requested to
participate and contribute in their role at the demonstration stage of the pilot areas. The
second meeting was held upon the request of the Research Division to convey further
information of the PACC project to the research officers of the Division. Through those
meetings, their proposals in related with the PACC project demonstration activities were
requested. The Research Division has already submitted its proposals, including
program activities, cost and time line. These requirements will be included in the AWP
for Fiji.

For the advertising of the PACC NPC, the job sizing and necessary document had been
prepared and submitted to the Public Service Commission (PSC) through the Ministry. It
is now at the PSC and waiting for the final approval for the advertisement.

Due to lack of start up fund, the national inception workshop and the wider stake holder
meeting could not be started yet.

Fourth Quarter Projection

•

GEF/UNDP/SPREP PACIFIC ADAPTATION TO CLIMATE CHANGE PROJECT

IV. MARSHAL ISLANDS

Summary

I] Memorandum of Understanding

MoU had been signed by the

Office of Environment Policy and Coordination

II] Start up funding

Funds were not available to Marshall Islands when the quarter ended.

III] Project Management Units

PMU has been established at the Office of Environment Policy and Coordination

IV] PACC Coordinator

No Coordinator has been recruited during this quarter

V] National Steering Committee

Steering Committee to be used as a policy oversight for PACC is yet to be
confirmed.

General Progress

•

V. NAURU

Summary

I] Memorandum of Understanding

Mou had been signed by the Ministry of Commerce, Industry and
Environment and

SPREP

II] Start up funding

Start-up funding was already available during this quarter

III] Project Management Units

The PACC PMU in Nauru is established within the Commerce, Industry and
Environment (CIE) government department.

GEF/UNDP/SPREP PACIFIC ADAPTATION TO CLIMATE CHANGE PROJECT

IV] PACC Coordinator

The PACC project coordinator is Ms. Mavis Depaune.

V] National Steering Committee

PACC/ IWRM with other projects will be part of a broader Projects Steering
Committee to be tasked with endorsing project activities, budgets etc. The term
of reference for this steering committee is currently being finalised.

General Progress

The PACC Inception Workshop was carried out during this quarter and it was well
attended and stakeholder feedback was very positive. There were a lot of concerns
raised that involved both potable and non potable water. Shared knowledge and
information provided a better understanding of the areas that urgently needs to be
addressed for effective management of water as a resource. Main issues that were
raised and provoked discussion were:

•

The cost estimates of water production of desalination plants and Reverse

Osmosis units

•

Different districts raising different water issues, e.g. Aiwo district has oil seepage

in their groundwater. Location district have a high population which is equivalent
to two other districts put together which requires a higher demand for water.

•

The Priorities that were identified by stakeholders were

i.  Tanks and Guttering at community level
ii.  Storage Tanks at a National level (involving the Utilities storage units)
iii.  Water Management and Awareness programs
iv.  Well Installations in communities
v.  Water Catchments at national level
vi.  Addressing the underground water contamination
vii.  Delivery trucks used for potable water distribution

Further consultations were carried out at government and community level with Utilities
Department. It was identified during the Inception workshop that policies for the better
management of water and its use need to be developed. This includes obtaining the
data for the amount of water that is used by the general public. In discussion with
Utilities, It was agreed that they will work closely with PACC so that all PACC activities
can be mainstreamed into their work programme when PACC funds utilized.

Plans are also in place for the Statistics Department to assisting PACC analyze survey
data from the surveys and questionnaire that is to be collected for the water use of the
location community. This will give a measurement of water use in the community that
would be a basis that can be used for other districts.

Current Status

•

Desalination plant is out of operation. Main potable water for the island from

rainwater harvesting and three Reverse Osmosis units which are only operated
during work hours. Reason is the storage capacity. It was noted with Tony
Falkland that that there are open valves from the water pipes transporting water

GEF/UNDP/SPREP PACIFIC ADAPTATION TO CLIMATE CHANGE PROJECT

to the temporary storage facilities, these valves are not monitored as locals are
able to obtain water without restrictions.

•

Assessment of potable water use is still underway, working closely with Utilities

and ED9 project to find the current estimate of water use using existing data for
future predictions (adding in the cost implications for the real value of water for
the Nauruan population). This can give an estimate for future water use with
growing population.

•

Co – financing with ED9 water project for development of water guidelines.

•

Researching tank types and variations, water pipes and guttering systems, this

includes the prices for units as well as shipping costs. Labour costs with Eigigu
holdings have yet to be finalized.

Policy Development

•

There are no current baseline policies on climate change for Nauru, but this is

being addressed in the long term goal on the Nauru National Sustainable
Development Plan through the climate change unit housed under the CIE
government department.

•

The NSDS is currently in the process of evaluation by government and external

technical support. (Draft NSDS attached).

•

Water policies can be and will have a starting point through the development of

the water use guidelines by the PACC project and can be mainstreamed as a
climate change component during the implementing process of climate change
policies.

•

The draft Nauru Water Plan by Ian. Wallis (Nauru Health Department private

consultant) is still to be endorsed. Other visiting consultants for the health
department are also using the Nauru water plan as a baseline for other water –
health related issues.

Pilot Development

Guideline development

•

Water use monitoring and management is an issue that will be addressed. Work

that has been done so far is the collection of previous data and reports that has
been done by different government departments, in particular Utilities and Health
departments.

•

Survey and Questionnaires for the identified area where the PACC project will

take place are currently in the process. This work will be in collaboration with
local consultants for statistical analysis of water use at household level. This will
help in identifying the amount of water use at a household level within the
community.

Demonstration guide

•

The PACC project is concentrating on water harvesting for communities, in

particular in the location in Denig district. This area has been chosen due to the
number of people living in the area.

GEF/UNDP/SPREP PACIFIC ADAPTATION TO CLIMATE CHANGE PROJECT

•

Water harvesting units (e.g. tanks, pipelines, guttering parts) are being

researched taking into account Nauru’s environment such as the humidity and
salinity of the air.

Fourth Quarter Projection

VI. NIUE

Summary

I] Memorandum of Understanding

MoU already signed by the Department of Environment and SPREP

II] Start up funding

Funding was received by the Bank on the 18

August 2009 before being

transferred to the Niue Governments Treasury Department. Funds were not
available until the 20

August 2009 as Treasury went through its processes of

allocating relevant Account codes.

III] Project Management Units

PMU has been established at the Department of Environment

IV] PACC Coordinator

The PACC Coordinator is Mr. Haden Talagi.

V] National Steering Committee

The Niue Water Steering Committee (NWSC) will run both projects parallel
(PACC Project and IWRM Project) to avoid duplication and repetition of activities.

General Progress

An Inception meeting/workshop was conducted on the 19

August 2009 with the below

mentioned participants as well as advisers and other relevant stakeholders in the private
sector. This workshop had positive feedback however participants felt overwhelmed with
certain technical, operational and requirement aspects of the workshop but were
satisfied with the basic foundations of the PACC Project and the scope involved.

Niue has developed a Draft Climate Change Policy as the Government has recognised
the need for a coordinated approach to addressing Climate Change Issues. With the
assistance of SPREP/SOPAC and with national stakeholders, this approach would
demonstrate an effective and efficient use of limited resources to ensure resilience to

GEF/UNDP/SPREP PACIFIC ADAPTATION TO CLIMATE CHANGE PROJECT

such changes, minimising adverse effects to resource management, food security and
livelihoods on Niue.

The draft policy has been developed through one-on-one consultations with relevant
stakeholders and a multi-sectoral workshop that examined institutional and coordination
arrangements that would help strengthen Climate Change activities on the island. This
policy deals with mitigation and adaptation but has potential for more overarching
initiatives.

The PACC project and IWRM project will be managed by one Steering Committee with
the PACC project implemented by Department of Environment and the IWRM project
implemented by Public Works Department (Water Division). The EU-funded Water
Support Officer would provide linkages between both projects.

The Coordinator for the PACC Project was also able to attend the SGP/MAP/CBA
Workshop held in Apia, Samoa from the 26

August-02

September 2009. Participation

to this meeting was funded by UNDP as one of the villages (Tuapa) has requested to be
part of the water-tanks/rainwater-harvesting initiative funded under the SGP/CBA
(Australian Initiative on Adaptation). The PACC Project has been asked to also assist
with this program as part of community development, sharing information and efficient
use of resources. More scoping is needed.

Tools Development

Development of the tools for the PACC Project has been limited to stakeholder
consultations and Steering Committee Inception Workshop. The PACC Project and the
IWRM (Integrated Water Resource Management) Project would be streamlined for more
effective outcomes from consultations and the identification of relevant tools from these
engagements.

Guide Development

Currently consulting with the IWRM project but this has been limited as the parallel
projects go through Inception phases. A better understanding is needed on the scope of
the guidelines and its development to capture the different stages of the PACC project
for lessons learnt and gap analysis.

Demonstration of Guide

To date, information has been limited due to capacity constraints through the inception
phase of the PACC project. A better understanding is needed on the scope of the
guidelines.

Technical Support

In terms of mainstreaming, technical expertise were sourced from SOPAC and SPREP
to conduct stakeholder consultations and draft Niue’s Climate Change Policy. The status
of these officers highlighted the importance of a more coordinated approach to
addressing the adverse effects of Climate Change for all stakeholders.

GEF/UNDP/SPREP PACIFIC ADAPTATION TO CLIMATE CHANGE PROJECT

For the Pilot Demonstration, technical support and advice will be provided by the Water
Division’s (PWD). The Manager for this division is also on the Niue Water Steering
Committee as well as the Water Operations Advisor. Both are Niueans, trained overseas
and are capable of implementing this important initiative.

Steering Committee

Niue Water Steering Committee (NWSC) to coordinate PACC and IWRM Project)
activities and it was endorsed by Cabinet in June 2009.

Name Designation

Role

Deve Talagi

Director of Public Works Department

Chairperson

Sauni Tongatule

Director of Environment Department

Deputy
Chairperson

Sione Hetutu

Water Quality officer

Member

Sionetasi
Pulehetoa

Director of MET Services

Member

Fa’apoi Akesi

Director of Community Affairs (Women, Youth,
Old Folks, NGOs)

Member

Brandon Pasisi

Director Dept. Agriculture, Forestry & Fisheries

Member

Andre Siohane

Manager Water Supply

Member

Clinton
Chapman

Water Operations Technical Adviser

Member

Sonya Talagi

President Niue Chamber of Commerce

Member

Doreen Siataga

Treasury Donor Projects Officer

Member

The Project Managers for both Projects will brief the relevant Ministers on a quarterly
basis. Noted by Cabinet was the large size of the Committee Membership as previous
experience from other projects has recognized smaller committees as being effective.
However early steps by this new committee will be closely monitored for effective and
efficient decision-making processes.

Stakeholder Engagement:

A Steering Committee Inception meeting/workshop was conducted on the 19

August

2009 and the Niue Golf and Sports Club. Invited to this meeting/workshop were all
steering committee members and also technical officers from all relevant agencies.
Invitations were also extended to the private sector through the Niue Island United
Alliance of Non-Governmental Organisations (NUANGO) and the Niue Chamber of
Commerce (NCOC). This stakeholder engagement was to provide historical background
to Climate Change, timeline of activities and current status on Niue Island and the
context of the PACC Project including objectives, strategies and activities of the Project.
This meeting/workshop also provided details on issues for the NWSC to consider
regarding the PACC Project and for technical advice from local expertise on issues. This
was a great opportunity to put faces to names and the roles they will be playing in the
important project. The Climate Change Policy consultations also took place in
September 2009.

GEF/UNDP/SPREP PACIFIC ADAPTATION TO CLIMATE CHANGE PROJECT

Decision Making Processes [Institutional and Pilot site and community level]

The NWSC will meet following the Technical Meeting (Oct 2009) to establish and
formalize decision-making processes that is outside of the Project Management Unit.
The PMU will consult and finalize activities after the NWSC has held a meeting at the
end of October.

Fourth Quarter Projection

VII. PALAU

Summary

I] Memorandum of Understanding

MoU has already been signed by the Office of Environment and Response
Coordination and SPREP.

II] Start up funding

Funds for the initial phase have been received without any difficulties. These
funds are currently in an account in the national treasury and have not been
used. Developing the face form has been difficult as we have not had the
inception workshop. Currently we have been talking with the implementing
partners and we are trying to develop an official work plan and log frame which
then can be used to develop the face form.

III] Project Management Units

This project will be based out of the Ministry of Natural Resources, Environment
and Tourism. The PACC coordinator, with guidance from the steering
committee, will be responsible for the organization and execution of the overall
project. Implementing partners would be responsible for the execution of their
individual projects within the overall project.

IV] PACC Coordinator

No Coordinator has been recruited during this quarter.

V] National Steering Committee

Not clear at present which Steering Committee would be used

General Progress

The officer designated to be the PACC Coordinator has taken up a post with the ADB
and will be based in Manila. He was only in office for three months. Effort is now

GEF/UNDP/SPREP PACIFIC ADAPTATION TO CLIMATE CHANGE PROJECT

underway to recruit another PACC coordinator. However, finding someone qualified is
fairly difficult and will probably take time to do so.

PACC is being implemented by the Office of Environmental Response and Coordination
(OERC) and there is an overarching committee called the Climate Change Steering
Committee.

Due to administrative changes within the national government as well as the approach of
the end of the fiscal year, the implementation of the PACC project has not progressed at
the desired pace. A national inception workshop with all implementing partners has not
taken place but informal talks with members have. These informal talks are fairly
important as they provide an opportunity to reengage and remind the implementing
partners of their roles within the PACC project. This is important as it has been over a
year since the development of the PACC proposal. Some partners have started
developing their own log frames, which will be incorporated into the national log frame.

Within the month of October, an informal workshop is planned with all implementing
partners. Topics of discussion would include updates on the project and the execution
of the implementation workshop. Upon completion of the implementation workshop,
which is also planned for October, we expect the completion of our national log frame
and the immediate implementation of the project.

Steering Committee

Ngedikes Olai Polloi

Office of Environmental Response and Coordination (OERC)
PO Box 100
Koror, Palau 96940
Phone:
Email:

Fred Sengebau
Director, Bureau of Agriculture
PO Box 100
Koror, Palau 96940
Phone
Email:

David Idip Jr.
Program Manager, Palau Automated Land And Resource Information System
(PALARIS)
PO Box 100
Koror, Palau 96940
Phone: (680)488-6654
Email:

idipd@palaugis.org

Ngiratmetuchl Reagan Belechl

GEF/UNDP/SPREP PACIFIC ADAPTATION TO CLIMATE CHANGE PROJECT

Chief Financial Officer, Office of Environmental Response and Coordination
(OERC)
PO Box 100
Koror, Palau 96940
Phone:
Email:

belechl@palaunet.com

nrbelechl@gmail.com

VIII. PAPUA NEW GUINEA

Summary

I] Memorandum of Understanding

The MoU between PNG and SPREP is yet to be signed.

II] Start up funding

Not available as MoU is yet to be signed.

III] Project Management Units

Once MoU is signed then PMU establishment should follow.

IV] PACC Coordinator

Mr. Mika from Land Use has been identified as Coordinator for the PACC project.

V] National Steering Committee

Steering Committee that would be used as a policy oversight body for PACC is
yet to be decided.

General Progress

SPREP is working with the Department of Climate Change and Land Use to get the MoU
signed.

Fourth Quarter Projection

An informal workshop is planned with all implementing partners around October.
Topics of discussion would include updates on the project and the execution of
the implementation workshop.

Upon completion of the implementation workshop, which is also planned for
October, we expect the completion of our national log frame and the immediate
implementation of the project.

GEF/UNDP/SPREP PACIFIC ADAPTATION TO CLIMATE CHANGE PROJECT

IX. SAMOA

Summary

I] Memorandum of Understanding

The MoU has been signed by the Ministry of Natural Resources and Environment
(MNRE) and SPREP.

II] Start up funding

Funding was already available to Samoa during this quarter. There were no
problems encountered during the transfer of funds from SPREP to the bank
account with the Ministry of Finance.

III] Project Management Units

PMU has been established at MNRE, Land Management Division

IV] PACC Coordinator

Ms Moira Faletutulu was officially recruited as the National Coordinator for the
PACC Samoa on August 26, 2009, and is based within the Land Management
Division and will be working very closely with the Climate Change Division and
PUMA Division of the Ministry of Natural Resources and Environment as well as
the Ministry of Works, Transport and Infrastructure.

V] National Steering Committee

There is a PACC National Steering Committee already established and had their
first meeting on the 24

of July 09.

Samoa PACC National Steering Committee

Names Designation

Organisation

Contact

details

Taulealeausumai L Malua
(Chairman)

CEO – MNRE

23800 ext 11

Patea Loli M Setefano

ACEO – Land
Management Division

23800

Tagaloa Jude Kolhase

ACEO – PUMA

23800

Vaaelua Nofo Vaaelua

CEO – MWTI

Noumea Simi

ACEO – Aid Division, MoF

Rep from NGO’s

SUNGO

Easter Galuvao

UNDP rep

Sala Josephine Stowers

ACEO – Legal Division,
MNRE

23800

Rep from MWCSD

Internal affairs division

Anne Rasmussen

PACC PEG rep

20855

GEF/UNDP/SPREP PACIFIC ADAPTATION TO CLIMATE CHANGE PROJECT

General Progress

The main activities that have been undertaken over the reported quarter include the
official signing of the Memorandum of Understanding between the Government of
Samoa as represented by the Ministry of Natural Resources and Environment and
SPREP; the recruitment of the National Project Coordinator, the endorsement of the
Annual Work Plan for the remaining of 2009 by the National Steering Committee, as well
as the commencement of the collation and desk review of the available baseline
information.

The receipt of the start-up funding of USD10,000 (equivalent of ST$25,601.74) was
acknowledged by the Ministry of Finance on September, and has been utilized in the
procurement of furniture and equipments for the setting up of the Project management
unit.

As per the approved AWP for 2009, the main activities that are currently underway as a
rough start to developing the implementation guide include; (i) Review of the relevant
CIMPs by the PMU and a report on the identified gaps will be prepared as the planned
outcome of this activity. (ii)Desk review of all relevant and available baseline information
and (iii) Technical Specifications currently reviewed under the SIAM II Project funded by
World Bank.

A preliminary list of pilot demonstration sites have already been compiled, and will be
shared with all relevant stakeholders during the Inception meeting planned for October
19, 2009 for screening and final selection. **Post tsunami tragedy – there MAY BE a
change in the list. The preliminary list already indicated includes the communities of
Lalomalava, Gataivai, Tafitoala, Lotofaga, Fuluasou Stream and Vaisigano Riverside.

Fourth Quarter Projection

The planned activities in the pipeline include the Inception meeting and the National
Steering Committee meeting commencing mid October towards the end of the month.

X. SOLOMON ISLANDS

Summary

I] Memorandum of Understanding

The MOU has been signed by the Permanent Secretary for the Ministry of
Environment, Conservation and Meteorology and the Acting Director of SPREP.

II] Start up funding

Yet to be made available to Solomon Islands during this quarter

III] Project Management Units

GEF/UNDP/SPREP PACIFIC ADAPTATION TO CLIMATE CHANGE PROJECT

The PMU has been established at the Ministry of Agriculture and Livestock
Division (MALD).

IV] PACC Coordinator

No Coordinator has been recruited during this quarter

V] National Steering Committee

During a briefing meeting with the Permanent Secretary of the Ministry of
Environment, Conservation and Meteorology, it was agreed that a NCCCT that
will consist of main line ministries and NGOs (including church and women
groups) will be established.

General Progress

A project account was established with a commercial bank (Bank South Pacific). This
account will hold all PACC funds transferred from SPREP, Apia through the Central
Bank of Solomon Islands (CBSI). Signatories to this account are from MALD, MECM and
Ministry of Treasury and Finance.

Ms Jean Galo had been coordinating PACC Project work to date. Secondment of Jean
to the project for the coordinators post is not forthcoming from MALD, therefore the post
will be advertised along with the project assistants post.

Inception Workshop Preparation

A national inception was proposed for early September but did not eventuate due to
delay in transfer of funds. Hopefully it will be realized as soon as funds are accessed.
The inception workshop will involve participants from all stakeholders of climate change
including main line ministries, NGOs as well as church organizations.

Liaison with Church of Melanesia on climate change issues in Ontong Java

The Project had been liaising very closely with the Church of Melanesia for the issues in
Ontong Java. Two church members also visited Ontong Java and had submitted a report
about the impacts of climate change on the island which is very much similar to reports
done by NMDO which is the basis of the PACC project and pilot site selection. Church of
Melanesia is the only denomination on that island and had been a strong influence in the
community. Thus, linking with COM in PACC implementation is an advantage for the
project as COM already has its network and a shipping service that links Ontong Java to
the capital.

Critical Issues

Securing the Project Coordinator

GEF/UNDP/SPREP PACIFIC ADAPTATION TO CLIMATE CHANGE PROJECT

Conditions of employment for project coordinators must include housing to attract even
government technical officers. There should also be room for Govt responsibilities to be
built in to the TOR of Project Managers or Coordinators where technical knowledge is a
major requirement for a project manager or coordinator. In this way, even where there is
staff shortage with government ministries, secondment is facilitated.

Involvement of UNDP Honiara Sub office

Solomon Islands Government would like the involvement of UNDP Honiara Sub Office in
the PACC project if this arrangement will assist in facilitating smooth transfer of funds.

Fourth Quarter Projection

Policy Development: The PACC Project will co-finance the development of a climate
change policy with EU. PACC will also provide some financial assistance towards
mainstreaming climate change into Agriculture policy.

XI. TONGA

Summary

I] Memorandum of Understanding

The MoU has been signed by the Director Ministry of Environment and Climate
change and SPREP.

II] Start up funding

Start-up funding of US$10,000 has just been deposited to a general account for
GEF funded project in Tonga and they are now in the process of isolating the
fund to a separate vote.

III] Project Management Units

The PACC PMU has been established in the Ministry of Environment and
Climate change.

IV] PACC Coordinator

The recruitment process of the Project Coordinator is underway and
hopefully he/she should be on board by December and that the actual
implementation of the project is rescheduled to January next year. The
2009 AWP has now been reviewed so that it takes on some of the
activities planned for this year.

V] National Steering Committee

Not clear at present which Steering Committee would be used

GEF/UNDP/SPREP PACIFIC ADAPTATION TO CLIMATE CHANGE PROJECT

General Progress

During this quarter, the Department of Environment (Focal Point and Implementing
Agency for PACC) has been upgraded to a Ministry of Environment and Climate Change
(MECC). The MECC is now in the process of getting laws and legislation passed and
return for implementation and enforcement. This is an opportunity for the PACC project
to also contribute to the mainstreaming of climate change into some of these legislations.

A paper was presented to the Tongan Cabinet for Ministers information and
approval. The project was approved the Cabinet in mid-September

Fourth Quarter Projection

XII. TUVALU

Summary

I] Memorandum of Understanding

The MoU is already signed by the Director of Environment and SPREP

II] Start up funding

Start-up funds yet to be received when quarter ended.

III] Project Management Units

The Public Works Department in close collaboration with the Ministry of
Natural Resources and Environment decided to locate the project under
the Ministry of Water, Works and Energy since PACC focuses on water as
its main thematic area. This is to make it easier for the coordination and
implementation of all water related activities.

IV] PACC Coordinator

Ms Loia Tausi has been recruited as the PACC Coordinator.

V] National Steering Committee

There is an existing National Water and Sanitation Committee (NWSC)
which the IWRM and the PACC will re-engage them as their Steering
Committee to oversee both the projects to avoid duplication and repetition
of activities. This committee consist of main line ministries and NGOs
including some key community members.

GEF/UNDP/SPREP PACIFIC ADAPTATION TO CLIMATE CHANGE PROJECT

General Progress

Soon after the Inception workshop, the existing National Water and Sanitation
Committee were presented with an update of the inception workshop and this was where
different governmental decision makers and NGO’s re-designed the project requirement
which is agreed upon in the signed Memorandum of Understanding

Recruitment process for the PACC Coordinator took quite sometime but it is now filled
even though no contract has been signed. Ms Loia has been verbally informed of her
recruitment but have yet to sign any contract.

Setting up of the Project Management office should happen upon the return of the PACC
Coordinator from the Technical Meeting held in Suva. Equipment have not been
procured due to slow progress in fund transfer SPREP.

Fourth Quarter Projection

Set up Project Management Unit

Re-engagement of the existing National Water and Sanitation Steering

Committee

Collect baseline information in preparation for the inception workshop

In country inception workshop

Community

consultation

Develop communication strategy

Review existing legislation and policy framework

XIII. VANUATU

Summary

I] Memorandum of Understanding

MoU has been signed by the Director Vanuatu Meteorology Department and the
Acting Director, SPREP

II] Start up funding

Confirmed that PACC Start up funds is now with Reserve Bank of Vanuatu
[RBV]

III] Project Management Units

PMU has been established within the Meteorology Department

IV] PACC Coordinator

GEF/UNDP/SPREP PACIFIC ADAPTATION TO CLIMATE CHANGE PROJECT

A Coordinator and his assistant have been recruited during this quarter

V] National Steering Committee

National Advisory Council on Climate Change (NACCC)

General Progress

•

Amendment and finalization of MoU and Payment Process

•

Signing of MoU and Payment Process and submission to SPREP

•

Receipt of advice of transfer of funds from SPREP

•

Confirmation of receipt of Funds from RBV

•

Incorporate two [ PACC Coordinator & Assistant Coordinator] new position to

Climate Change Office

•

Amendment of PACC National Coordinator and Assistant Coordinator

Contract and submission for comments

•

Development of PACC Project Profile for Prime Minister’s Office clearance.

Fourth Quarter Projection

•

Project Management Unit office set up

•

Contract 2 project staff

•

National Inception Workshop

•

Pilot Community Consultation

GEF/UNDP/SPREP PACIFIC ADAPTATION TO CLIMATE CHANGE PROJECT

Partners SOPAC/IW

SPC SPREP

Partnerships

AusAid-ICCAI EC-GCCA USP

FSPI

NOAA

IUCN

Contacts (to complete)

Support areas:

Demo implementation
support in thematic
areas (technical support,
training, equipments,
etc.)

Complement
activities in the
PACC
demonstration
sectors,
locations, or help
replicating in
other locations

GCCA -
USP
Proposal:
targeted
training,
community
engagemen
t

SPC-GTZ
Partnership:
Vanuatu-,
landuse
planning,

AusAid project
(ending this
year) – use
best practices,

Disaster
preparedne
ss

Coastal management
(Cook Islands, FSM,
Samoa, Vanuatu)

SPC Marine
Division –
AusAid project

Vanuatu -
GCCA Pilot

Experience
from
CDAMPIC

Reef
restoration,
ICZM,
community
work,
sustainable
tourism
(Oceania
Ssustainabl
e Tourism
Alliance),
AusAid –
CC Science
Programme
- Tourism
Adaptation
research

Ecosystem-
based
adaptation
(mangroves,
corals), coastal
community
based
management
(experiences
from Indian
Ocean), DRM

Food production/security
(Fiji, Palau, PNG,
Solomon Islands)

Center for
Pacific Crops
and Trees,
Center of
Excellence for
Atoll
Agriculture

Pan-Pacific
Food
Programme

Fiji just became
an IUCN
member

GEF/UNDP/SPREP PACIFIC ADAPTATION TO CLIMATE CHANGE PROJECT

(Kiribati)

SPC-GTZ-
Partnership:
Fiji - agro
forestry
project

Water resources (Nauru,
Niue, Tonga, Tuvalu,
Marshall Islands)

Linkages
between
IWRM and
PACC in
participating
countries.

AusAid project
(ending this
year) – use
best practices,
UNDP funded
M&E part

Complemen
t water
sector
sustainabilit
y activities
in demo
areas and
topics

SPC-GTZ
partnership:
Tonga- land
use planning

EU - Water
Sector
Support
Projects

CDAMPIC -
lessons learnt

Health
issues

Water-shed
management
(ecosystem-
based)

CC mainstreaming
(policy work)

Link with
Water
sector
strategies

Assist to
incorporate
PACC outcomes
to national
strategies

Vanuatu -
GCCA pilot,
USP
Proposal

PaCIS

Institutional
strengthening and
capacity building

Link with
national
water
boards,
technical
committees,

AusAid-Future
Climate Leaders
Programme –
scholarships,
links with SGP-
CBA,

GCCA -
USP
Proposal:
targeted
training and
courses

GCCA - USP
proposal

Center for
financial
accountabili
ty (NGOS
and small
businesses)

Supporting
Met stations (
rain gauges,
measurement)
, Tools for
sector-specific

Application of
CRISTAL tool

GEF/UNDP/SPREP PACIFIC ADAPTATION TO CLIMATE CHANGE PROJECT

USP-SPREP
– training:
community
development
(Vanuatu)

Vanuatu
Pilot (NAPA
Follow up)

GCCA –
community
engagemen
t

IWRM
PMUs

Strengthening
Pacific
Meteorological
Services

Community
developme
nt

climate
information

Pacific CC
Science and
Research
Programme
(Inauguration
Workshop in
October 2009),

Info
exchange,
National
Climate
Services,
Pacific
Climate
Information
System –
PaSYS.

Australia-Pacific
Climate
Adaptation
Platform

Pacific RISA –
Pacific Islands
Regional
Integrated
Science and
Assessment
Programme,

Knowledge sharing,
awareness, research

Link with
IWRM good
practice
and
knowledge
sharing
activities

UNITAR C3D+, CC
explorer

GCCA -
USP
Proposal:
applied
research

Google
Ocean

Google Earth -
Ocean

Others