Samoa: Earthquake
and Tsunami
Emergency appeal n°MDRWS001
GLIDE
n°
Operations update n° 4
20 December 2009
Period covered by this Ops Update:
12 November to 11 December 2009
Appeal target (current):
CHF 2,469,062 (USD 2.45 million or EUR 1.63 million);
Appeal coverage:
With 103% contributions received to date, the appeal is fully covered and no additional
support is required;
Appeal history:
• A Revised Emergency Appeal was launched on 26 October seeking
CHF 2,469,064 (USD 2.45 million and EUR 1.63 million) to assist
5,000 people (625 families) for 18 months.
• A Preliminary Emergency Appeal was launched on 6 October 2009
seeking CHF 2,888,262 (USD 2.8 million or EUR 1.9 million) in
cash, kind, or services to support the Samoa Red Cross Society to
assist 15,000 beneficiaries (3,000 families) for 18 months
• On 30 September 2009, CHF 325,134 (USD 313,134 or EUR
215,406) was allocated from the International Federation’s Disaster
Relief Emergency Fund (DREF) to support this operation.
This operation is to be implemented over an eighteen month period and
is expected to be completed by March 2011. A final report will be made
available by June 2011, three months after the end of the operation.
Summary:
Two and a half months after the earthquake and tsunami,
families are focussing on recovery activities. Families, who have
selected the government housing option of receiving construction
materials, while they provide their own labour, are busy with the
construction of their homes, while families who have opted to have the
house constructed by the government’s partners will have a longer
move-in schedule. The Samoa Red Cross Society is providing critical assistance in the areas of water and
sanitation, with water distribution through trucking reaching 20,000 liters per day. The Samoa Red Cross
Society (SRCS)
has been working with the Samoan Water Authority and other partners to develop an interim
water supply solution which will see the communities through the next 8-12 months and reduce their
dependency on water distributions. Hygiene promotion activities are geared to preventing the outbreak of
diseases associated with the water and sanitation conditions in the field. With the upcoming cyclone season,
the Samoa Red Cross
Society, with support from the International Federation and Partner National Societies
has been attending to the procurement and organization of re-stocking items used in
response to the
tsunami.
The work associated with the earthquake and tsunami has been a motivating factor for the
SRCS
to review its HR policies and procedures, including developing job descriptions, reviewing salary and benefits
and planning for the need for additional human resources. The increase in funds has resulted in development
of the society’s financial and logistics systems.
Saititoa Children Collect water from a
communal Red Cross water tank.
Photo credit: International
Federation/V.Fray
2
Partners who have made contributions to this appeal thus far include: American Red Cross, Australian Red
Cross, British Red Cross/British government, Canadian Red Cross/Canadian government, Red Cross Society
of China Danish Red Cross, Irish Red Cross, Japanese Red Cross, Monaco Red Cross, New Zealand Red
Cross and Swedish Red Cross/Swedish government, the government of the Republic of Korea; and USAID.
The International Federation on behalf of the Samoa Red Cross Society would like to thank all partners for their
generous contributions.
The situation
The early recovery framework for the earthquake and tsunami was submitted to the Prime Minister in November
and is under consideration by the government. The Samoa ministry of works, transport and infrastructure is
finalizing the list of households eligible to receive housing. Housing assistance will be provided in two schemes:
one in which materials are provided and those eligible provide the necessary labour; and the other in which the
house is constructed for those who are eligible. Other agencies are providing shelter assistance.
Coordination and partnerships
With support from the International Federation of Red Cross and Red Crescent Societies (the International
Federation), the Samoa Red Cross Society (SRCS) is coordinating the input from different Red Cross and Red
Crescent (RCRC) partners and non RCRC partners: These include Australian Red Cross, New Zealand Red
Cross, French Red Cross, Fiji Red Cross, Cook Islands Red Cross and private donors. SRCS’ key objective is
to develop a coordination framework for working together and a harmonized approach for capacity building
within SRCS. SRCS is also in the process of updating their operational plan across all programmes in light of
the recent developments which have occurred since the plan was developed in 2008. Some of the activities in
the emergency Appeal have benefited from bilateral support from partner national societies (PNS). The
coordination framework will help identify how best to use the resources available to the SRCS. A partner
coordination meeting will take place in January, after a lesson learnt workshop.
The International Federation is assisting SRCS to facilitate a learning event in January. The participatory
workshop will bring together representatives from SRCS, the International Federation, PNSs, including other
Pacific national societies, and local external partners. The objective of the gathering will be to identify key
learnings from the past three months in order to improve future responses in Samoa and the Pacific region and
to develop a common learning framework for SRCS and all its Movement partners. The SRCS with support from
the International Federation, is working on pre-workshop data collection. Techniques used include: creating
surveys, using key informants and undertaking beneficiary interviews.
The inter-agency standing committee (IASC) held a wrap-up session on 19 November, in preparation for the
closing of operations on 30 November. All stakeholders were invited to share feedback on the cluster system
and lessons that could be gleaned from the response to the disaster, with a focus on communication,
coordination, information management and implementation.
SRCS is working in close coordination with the ministry of education in implementing the Water, Sanitation and
Hygiene Education (WASHE) programme in schools. The SRCS is working in coordination with UNICEF and
other non-governmental organizations (NGOs) and the Samoa Water Authority on an interim water supply for
tsunami affected communities.
SRCS has coordinated with other NGOs who have been using cash interventions (cash for work) in order to
understand the specific cultural and local issues that may arise around cash grants.
Red Cross and Red Crescent action
Overview
During this reporting period, activities have focussed on the recovery of communities and households. Families
have all settled into temporary living arrangements, either with host families or in temporary shelters. The lack of
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some water and sanitation facilities has left a void for pressing needs. And a large focus of the activities for the
past month has been on providing water, constructing latrines, and working with the government to come up with
a reliable and cost-effective interim solution for water. Tsunami hit areas have been prioritized for community
based health and first aid (CBHFA) and hygiene promotion activities, in correspondence with the potential of
increased risk for water and sanitation illnesses and diseases in these areas.
Water and sanitation will continue to be a focus in the next few months of the operation. In addition, SRCS will be
concentrating on other sectors of the appeal work plan. This includes livelihoods, institutional development, and
disaster preparedness and disaster risk reduction activities. A logistics delegate from the International Federaion
is on the team and will help in developing the warehouse and warehouse systems, capacity building in logistics,
as well as looking at other property related issues such as the disaster management training centre and office
rehabilitation. The livelihoods cash grants are scheduled to start in January 2010. Planning for disaster
preparedness (DP) and disaster risk reduction (DRR) activities will allow the national society to benefit from the
expertise and support of the International Federation’s Regional Disaster Management Coordinator in Suva as
well as from the Australian Red Cross (ARC) and New Zealand Red Cross (NZRC).
Progress towards objectives
Relief distributions and basic non-food items
Objective: The needs of up to 5,000 people (625 families along the affected area (including the districts
of Aleipata, Falealili and Manono island) are met over one month, based on assessment results.
Expected results
Activities planned
Essential non-food items are
provided to up to 625 families in
accordance with their identified
needs.
• Undertake a needs assessment in the affected area to formulate a
distribution plan
• Develop beneficiary targeting strategy and registration system to
deliver intended assistance
• Distribute relief supplies from point of dispatch to beneficiary
• Monitor and evaluate the relief activities and provide daily reporting on
distributions to ensure accountability to the donors
Progress:
Two months after the disaster on 29 September, the need for the distribution of non-food items has decreased
with the exception of an additional 284 hygiene kits. (This reporting period saw non-solicited goods received by
the SRCS).
Since 29 September, a total of 582 families in 41 villages received relief items.
The plan for pre-stocking relief items has been finalized and the procurement process is scheduled to start in the
third week of December
.
These items are needed immediately in order to have stock on hand as Samoa enters
the cyclone season.
In addition to the items that will be locally procured, the replenishment of relief items have
been ordered from the regional logistics unit (RLU) in Kuala Lumpur. Other replenishment items from the ARC
and NZRC are expected to arrive in mid-December.
List of Replenishment Relief Stock
Items
Quantity
Donor
Tarpaulins
500
NZRC
Blankets
500
NZRC
Mosquito Nets
1400
ARC
Jerry cans
1000
ARC
Kitchen Sets Type A
250
ARC
Bucket
300
ARC
Hand washing dispensers
500
ARC
Tarpaulins
500
RLU/appeal
4
Challenges:
Containers of unsolicited goods continue to arrive from overseas. Included in these shipments are large
quantities of food items, some of which are expired and must be discarded. A large team of volunteers is sorting,
organizing and distributing these items to ensure that there is sufficient warehouse space available for the relief
pre-stock items that are arriving.
WATER, SANITATION, AND HYGIENE PROMOTION
Objective: The risk of waterborne and water and sanitation-related diseases has been reduced
through the provision of safe water, adequate sanitation and hygiene promotion to 5,000 people (625
families) along the coastal area from Lepa to Saleaumua for six months.
Immediate actions
Expected results
Activities planned
Safe water is provided for up to
625 families for an estimated
period of six months until
damaged water supply systems
in the affected area are restored
and new systems are
established, in coordination with
the Samoa Water Authority
•
Assess the immediate and longer term water supply needs of the
population
.
• Distribute jerry cans (two per family) to meet emergency water
needs.
• Provide potable drinking water to households through water
trucking for up to three months.
•
Assess the requirement for communal water storage facilities.
•
Procure, distribute, monitor and assist households and communities
in the installation of individual rainwater and communal water tanks
(and bases and shelters).
Appropriate sanitation, including
excreta disposal and solid waste
management is provided to
approximately 1,700 displaced
people in the area between
Lalomanu and Saleaaumua for
six months, in coordination with
the ministry of health
• Assess the immediate need for emergency excreta disposal
facilities primarily with the displaced population.
•
Assist families with constructing emergency ventilated improved pit
latrines in the target area in accordance with government
standards.
•
Use community-based participatory methodologies to design and
construct appropriate sanitation facilities and waste management.
The health status of the
population is improved through
behaviour change and hygiene
promotion activities
• Design a simple programme and conduct emergency hygiene
promotion activities in the targeted communities and affected
schools through the trained CBHFA volunteers.
• Develop and produce water and sanitation information, education
and communication materials for hygiene promotion and education.
•
Train SRCS staff and volunteers in participatory hygiene promotion
methodologies, knowledge of excreta disposal facilities as well as
water supply in emergencies.
•
Conduct hygiene promotion activities in conjunction with CBHFA.
Longer-term actions
The scope and quality of SRCS
water, sanitation and hygiene
promotion capacity in emergency
response and CBHFA is
improved
•
Train SRCS staff on the water treatment in emergencies equipment,
including storage of equipment and ongoing maintenance.
•
Replenish water and sanitation emergency items for SRCS.
• Assist SRCS with developing a water and sanitation strategy and
policy under their health and disaster management strategy.
• Develop an exit strategy and complete evaluation of the
programme.
Blankets
500
RLU/appeal
5
Progress:
Water remains a priority need for families under the coordination of the Samoan Water Authority, distribution by
trucking continues. With the recent replacement of two bladder-style trucks with a larger water tanker, water is
expected to be distributed at an average of 20,000 litres per day.
During the last four weeks the SRCS has distributed approximately 460,000 litres of water to the affected
population. In addition to the trucking of water, existing reticulation is being repaired (by the Samoan Water
Authority). To date, most of the existing reticulation system has now been repaired to a condition comparable to
that of the pre-tsunami water supply.
Sixty-nine units of 1,000L, 3,000L and 5,000L communal water tanks have been purchased with funding provided
by SRCS, the Samoa Water Authority and Oxfam. An additional 10 units of 1,000L tanks were donated by UNDP.
These water tanks have been installed between Catalo and Saleaaumua (
).
SRCS staff have completed the construction of concrete bases for the installation of all the larger tanks and
have now also completed the construction of roofs with gutters in order to harvest the rainwater and provide some
shading for the tanks. Although rainfall has been good in the last fortnight, the tanks continue to require filling
from the water trucking operation so that displaced families have access to water supplies for basic needs.
The sanitation situation has improved with most families having
now constructed a basic pit latrine. In a joint ministry of
health/SRCS/Oxfam partnership programme, families are being
encouraged to incorporate ventilation and adequately-sized pits
to their latrines. Volunteers have been visiting each household
and where appropriate have assisted vulnerable families with
digging latrine pits. Samoa Red Cross is also supplying latrine
construction materials to families.
SRCS is working together with the Samoan Water Authority, to
establish a timely solution for an interim water supply for the
affected households which have relocated to areas outside the
pre-existing reticulation system. A preliminary design of the
interim solution has been completed which includes a multi-
pronged approach of two separate water supply systems,
connection of communal tanks to the now-repaired existing
reticulation network and an initiative to setup rainwater
harvesting systems.
The first water supply system will take water from Lake Lano, located high in the hills in the centre part of the
Island of Upolu. Water will be pumped out of this lake into a series of water tanks where water will be chlorinated.
From there the water will flow under gravity to the communal water tanks at Lepa, Saleapaga, Lalomanu and
Vailoa. This system is expected to provide an interim water supply for approximately 50 per cent of the affected
population
The second water supply will be gravity fed from Tiavea and will provide an interim water supply to communal
tanks in the Northern Aleipata area. This will supply water to approximately 25 per cent of the affected
population.
The remaining 25 per cent of the population in the central part of Aleipata will either receive water from communal
tanks which are connected to the existing reticulation, or will receive water from rainwater harvesting systems.
There may be some continued water trucking requirements in this area, although it is expected that SRCS will no
longer be required to support the water trucking operation. SRCS is looking to assist the implementation of this
system by supplying 17km of 63mm diameter polyethylene pipe.
Challenges:
There have been some community disputes regarding the placement of water tanks, with some families
appropriating for single-family use, tanks intended for multiple families. These disputes have been resolved at the
SRCS volunteers assist in constructing
rainwater collection system in Lalomanu. Photo
credit: International Federation/Victoria Fray.
6
field level by clarifying with households the intentions of the assistance and the longer range plans for providing
individual household rain-harvesting tanks.
In another situation, a community has stopped allowing water trucks to refill from their community water supply.
As water trucking falls under the authority of the Samoan Water Authority (SWA), these issues are referred to
SWA for resolution.
Health and Care
Objective: The long-term health of the affected population is improved through community-based
health and first aid (CBHFA) activities.
Expected results
Activities planned
The scope and quality of the SRCS
health and care services are
improved.
• Expand the existing SRCS CBHFA programme to incorporate the
tsunami affected population, concurrent with new branch
development.
• SRCS CBHFA staff and volunteers are scaled up on skills for
conducting CBHFA programmes.
Progress:
1,466 students in the tsunami affected area have
received training on how to prevent illness and
diseases related to water, sanitation and hygiene
through the WASHE programme, which concluded on
December 4.
Four sets of teaching modules were developed: 1)
hand washing; 2) vector control; 3) water
conservation; and 4) personal hygiene. Bi-lingual
(Samoa and English) modules and visual aids were
developed to support the trainings. Lessons also have
an activity. Activities included worksheets, practising
of behaviours, scavenger hunts and interactive
games. Students also received personal hygiene
items such as soap, a toothbrush and toothpaste.
Twelve schools received hand washing posters to support the continuation of WASHE activities after the
programme has finished.
More than 450 students, teachers, and community members took part in World Aids Day activities, which were
held in the tsunami-affected area of Lalomanu. Following a “candle in the sea” ceremony, there was an HIV/AIDS
awareness walk to one of the local schools where the event concluded with skits, music, and a poetry
competition.
Challenges:
There is no baseline data on the knowledge, attitudes, and behaviours of the participants and so it is difficult to
accurately assess the impact of the trainings. These trainings were developed to have quick impact for the
tsunami- affected population which was perceived as being at risk for diseases related to sanitation and hygiene.
Part of expanding this programme in 2010 will include further developing assessment and analysis tools.
SHELTER
Objective: The emergency shelter needs of up to 4,000 people (500 families) identified through targeted
assessments along the coastal area from Lepa to Saleaumua are met with an appropriate planned
programme within six months of the tsunami.
Expected results
Activities planned
School children from the tsunami affected area observe
World Aids Day.
Photo credit: International Federation/Victoria Fray
7
Up to 100 families that have
relocated inland from the
affected coastal area or have
severely damaged homes and
are staying on the coastal area
have emergency shelters
• Undertake a needs assessment in the affected area to formulate a
distribution plan.
• Develop beneficiary targeting strategy and registration system to
deliver intended assistance.
• Distribute emergency shelter items, such as tarpaulins, community
tools and tents to beneficiaries according to need.
• Monitoring, evaluating and reporting on distributions as well as
additional needs for longer-term recovery.
500 families have basic tools
(tool kits) to enable them to
enhance their emergency
shelters and build safe and
adequate outbuildings suited to
the cultural, social and climatic
conditions in Samoa
• Undertake a needs assessment in the affected area to formulate a
distribution plan.
• Develop beneficiary targeting strategy and registration system to
deliver intended assistance.
• Distribute shelter tools and control supply movements from point of
dispatch to delivery to the end user and developing an exit strategy
• Train SRCS volunteers and provide safe shelter awareness training in
the communities.
• Monitoring and evaluation, providing reports on shelter progress and
tools distributions.
Progress
:
500 household shelter kits have been procured with the assistance of ARC and 366 of the kits have been
distributed in 20 villages. In distributing the kits, SRCS has targeted the most vulnerable households, as identified
through the social mapping exercise completed in the tsunami affected areas in October. Based on this data, kits
have been distributed to families who where affected by the tsunami and who have relocated. Distributions were
made directly to beneficiaries at their homes, rather than from a central distribution site. SRCS will now assess
the needs of other families to determine their need for the shelter kits.
1,040 tarpaulins and a number of tents were distributed by SRCS. Both tarpaulins and tents are currently being
sourced as preparedness stock to replace the stock distributed.
All families now have some form of emergency shelter and are in the process of rapid rebuilding. The government
announced that they would provide up to 500 families with permanent Falio’o (traditional dwelling), construction of
which commenced during the last week in October. SRCS will support families with their rebuilding through
provision of rainwater harvesting kits.
LIVELIHOODS SUPPORT
Objective: Up to 625 families (5,000 beneficiaries) who have lost their pre-tsunami livelihood assets
and capabilities, will be assisted in recovery and in building resilience for a period of up to nine
months
Expected results
Activities planned
Selected households will be
able to overcome economic
insecurities
• Develop the capacity of SRCS to deliver a variety of livelihoods
initiatives such as cash systems and other recovery initiatives for
vulnerable families to reinforce economic and social security.
• Conduct rapid livelihoods and social mapping of affected areas using
local volunteers to further define the selection of beneficiaries for
distribution of livelihoods resources.
• Develop beneficiary selection strategy and registration system to
deliver intended assistance.
• Finalize the modalities and means of providing cash grants and/ or
vouchers addressing the immediate needs for the first set of families
within the next three months.
• Provide cash grants and/or vouchers to selected families.
• Monitor and evaluate the activities.
By the end of the operation,
SRCS staff and volunteers are
provided with relevant on-the-
job training skills to carry out all
• Recruit recovery coordinator and livelihood officer for SRCS and
enlist a core team of volunteers.
• Provide training for volunteers to understand and support the
livelihoods programme.
8
relevant aspects of the
recovery programme and are
able to transfer this knowledge
and experience to other Pacific
national societies.
• Carry out an integrated participatory assessment which incorporates
holistic nature of tsunami-affected household needs in light of their
vulnerabilities and capacities for the longer-term.
• Finalize beneficiary selection group and mechanism for providing
additional livelihoods assistance to enhance the food and agriculture
production base, replacement of livestock and other livelihood assets.
• Provide support to identified selected groups and community.
• Monitor and evaluate the impact of interventions in supporting
livelihood recovery of the affected population.
• Develop an exit strategy.
• Undertake lessons learnt exercise and share with other Pacific island
national societies to support effective disaster preparedness and
possible programme interventions.
Progress:
Staff and volunteers have been verifying information recorded in the social maps for each village, in order to
reflect the mobility of relocated families.
SRCS has coordinated with other agencies which have been using cash interventions (cash for work) in order to
understand the specific cultural and local issues that may arise around cash grants. Information has been
gathered regarding cash transfers and banking options in Samoa.
DISASTER PREPAREDNESS/ DISASTER RISK REDUCTION (DP/DRR)
Objective: SRCS branches and volunteers are better prepared to respond to future disasters and
the population along the affected area (villages located in Aleipata and Falealili) has reduced its
risk to cyclones/earthquakes/tsunamis within the next 18 months
Expected results
Activities planned
Up to 625 families have access
to emergency preparedness
information and are informed
on the most appropriate actions
to take in case of a disaster
(cyclone/earthquake/tsunami).
• Expand the DRR programme to the affected area through tools such
as vulnerability capacity assessments and risk mapping.
• Implement community level identified initiatives (including early
warning systems).
• Develop contingency plans.
• Identify opportunities for further expansion of DRR activities.
• Conduct evaluation of DRR programme.
SRCS is prepared to respond
to future disasters with relief
stock capacity and storage
facilities for up to 250 families,
based on identified previous
needs and lessons learned.
• Conduct a lessons learnt workshop and revise processes
accordingly.
• Replenish SRCS disaster preparedness container stock.
• Procure two vehicles for the SRCS to increase their response
capacity.
• Refurbish SRCS disaster preparedness facility and training centre.
• Conduct emergency response team training for SRCS staff and
volunteers.
• Conduct national disaster management training for SRCS
headquarters.
• Conduct training workshop for SRCS staff (logistics/relief/emergency
assessment).
• SRCS staff attend regional/international trainings (including logistics,
RDRT).
9
Progress:
The International Federation has been supporting SRCS in discussions with the ARC regarding possibilities for
wider disaster management programming that could be supported directly through the ARC as well as through the
NZRC. The objective is to come up with a mutually agreed upon strategy to support disaster management
activities both during and after the time period of the emergency appeal.
INSTITUTIONAL CAPACITY BUILDING
Objective:
SRCS has the capacity to operate efficiently and effectively to deliver services to meet the needs of the
most vulnerable in accordance with their strategic plan.
Expected results
Activities planned
By the end of the early recovery
period, SRCS staff and
volunteers are provided with
relevant on-the-job training skills
to carry out all relevant aspects
of the recovery programme.
• Briefing and coaching of SRCS volunteers and staff on recovery
programmes.
• Short orientation sessions will be given to all new spontaneous
volunteers to explain the principles of the Red Cross and Red Crescent
Movement and SRCS’ mandate.
SRCS mobilization, registration,
support and retention system will
have been developed to
transform spontaneous
volunteers into long term ones.
• Volunteer registration and database will be updated.
• Regular meetings with volunteers will help them to convey information
from community level, and also to receive recognition and collective
support when dealing with their difficult roles.
• Groups
of
spontaneous volunteers will be asked to become regular
volunteers.
• Peer developments for four Pacific Islands Red Cross national
societies and their staff.
• New volunteers will be engaged in CBHFA and DRR programmes
A new branch in the tsunami
affected area is established and
managed by volunteers.
• Volunteers ideas for establishing a branch in the affected area to
respond to community needs in the short, medium, and long term will
be sought.
• A new branch office is established in tsunami affected area of Aliepata
• Renovation of the SRCS office and support facilities in Lotopa.
SRCS systems and procedures
will have been strengthened.
• Existing finance and administration systems will be enhanced to enable
efficient recording of rapidly scaled up donations and reporting back to
local and international donors.
SRCS governance is
strengthened to guide the future
development of SRCS.
• Governance workshop conducted with SRCS board and management.
SRCS has increased financial
self-sufficiency through income
generation activities.
• SRCS’ accommodation facilities are refurbished for income generation
purposes.
• New disaster preparedness facilities are expanded to include the
capacity for income generation.
• SRCS procurement, supply chain management, warehouse, transport
and distribution systems are understood and implemented to ensure
tracking and reporting.
Progress:
Following the earthquake and tsunami, the number of SRCS volunteers reached a peak of 550. The main duties
assigned to volunteers have been the sorting and distribution of relief items, assisting with water trucking and
latrine building. .
80 new volunteers have attended SRCS orientation sessions. These sessions were led by the SRCS
dissemination officer and the volunteer management officer. Sectoral trainings in health and disaster
preparedness and disaster risk reduction are also being organized for all new volunteers. A more comprehensive
10
and structured orientation about the Red Cross Red Crescent Movement and principles and values will be
initiated over the coming months.
A volunteer database is under development, which will assist better tracking and placement of volunteers. This
database will capture more information about the volunteers, such as background, skills, and interests and will
allow for better tracking and placement of the volunteers.
A meeting of the governing board convened late October in which the international Federation’s head of regional
office and organizational advisor participated. At this meeting, appeal plans were introduced and the future
development of SRCS was discussed. The governing board requested for a comprehensive development plan to
be presented in the next meeting. Accordingly a planning meeting was conducted in November, and ideas from
staff and volunteers sought to feed into the SRCS development plan. The plan will be presented to the governing
board when it meets early December.
Salaries of existing SRCS staff have been reviewed and a uniform scale developed for both existing and in
coming staff, taking into consideration job responsibilities and relevant experience.
The SRCS land and property at Lotopa was visited and possibilities of initiating income generation activities
explored. The property is located in a ‘residential’ area; and therefore any investment into this for income
generation will have to be discussed with a property development advisor and carefully planned. There is also a
thought among some senior members at SRCS, to sell off this property and invest in a new property at a location
that has better income generation potential.
Challenges:
The governing board could not meet earlier than December as both the President and Secretary General were
away attending the International Federation’s General Assembly. As a result, some important decisions related to
the hiring of staff and the implementation of recovery plans were postponed.
SRCS has a very comprehensive ‘National Handbook’ developed in 2005 with assistance of an AUSAID
volunteer, which has various policies, systems and procedures to guide the work of the SRCS. The challenge has
been in implementing the procedures, primarily due to limited staff capacity. For example, SRCS has been
functioning without a finance manager which has put additional burden on the disaster management coordinator.
In order to address this, a review of the staff structure has been proposed and key positions have been proposed
to strengthen the core structure of SRCS which can support implementation of the recovery plans. SRCS is
waiting for the decision from the national governing board concerning the proposals.
SRCS does not maintain a membership register, which makes it difficult to discuss branch formation.
LOGISTICS
Logistics support will be provided following International Federation procedures to source and procure relief items
needed, and to ensure the efficient and timely delivery of these items for the success of the operation.
Logistics actions are being supported through the close cooperation of the ARC and NZRC. These include:
•
Coordination in SRCS. For example, the programme managers and RLU need to coordinate
and source for the most timely and cost-efficient option for the items required for the operation.
•
Coordinating the mobilization of goods and reception of incoming goods still coming as part of
the response to the tsunami.
•
Maintaining close relationships with other key actors in logistics
•
Review and improve storage, warehousing, transport, procurement and distribution
procedures for SRCS.
• Support
logistics
requirements
for programme implementation.
•
Mobilize pre–positioned stock from either the RLU warehouse in Kuala Lumpur or within the
region on a need basis.
11
Progress:
Procurement for the replenishment of non-food items are in the process while tarpaulins, collapsible jerry cans
and blankets have already arrived. Follow ups are being done on regular basis for some of the replenishment
relief non-food items that are being outsourced.
Procurement and warehouse forms have been translated into Samoan and bi-lingual versions. These have been
sent out to be printed. The International Federation’s standard procedures are being implemented in the
warehouse as well as in local procurement.
The logistics staff/volunteers both in the national headquarters and in the field have been given a brief
presentation on warehousing and procurement as per the International Federation’s standards.
Vehicle logs have been implemented and a more efficient plan for renting/purchasing vehicles is being developed
in order to make the best use of resources.
Challenges:
SRCS does not have formal written lease agreements for either the office space, which is rented from the
government, or for warehousing space. These issues will be resolved before moving ahead with major
renovations.
COMMUNICATIONS – ADVOCACY AND PUBLIC INFORMATION
The volunteers are the face of the SRCS in the field. SRCS puts much emphasis on ensuring that volunteers
know the correct information about the programmes and the Red Cross Movement, and also that they know which
questions to refer to staff members. There are some areas where a more formal communication channel may be
needed to clearly communicate information to the communities and SRCS is looking to identify the most effective
way to do this. A communications delegate from ARC is working with SRCS to develop a communication plan
which will look at issues related to media relations, beneficiary communication and reporting. SRCS is working
with the International Federation and other PNSs to develop common key messages.
SRCS continues to develop their website to communicate information about their activities and the tsunami
response.
12
How we work
All International Federation assistance seeks to adhere to the Code of Conduct for the
International Red Cross and Red Crescent Movement and Non-Governmental Organizations
(NGO's) in Disaster Relief and is committed to the Humanitarian Charter and Minimum
Standards in Disaster Response (Sphere) in delivering assistance to the most vulnerable.
The International Federation’s
activities are aligned with its Global
Agenda, which sets out four broad
goals to meet the Federation's
mission to "improve the lives of
vulnerable people by mobilizing the
power of humanity".
Global Agenda Goals:
• Reduce the numbers of deaths, injuries and impact from
disasters.
• Reduce the number of deaths, illnesses and impact from
diseases and public health emergencies.
• Increase local community, civil society and Red Cross
Red
Crescent capacity to address the most urgent situations of
vulnerability.
• Reduce intolerance, discrimination and social exclusion
and promote
respect for diversity and human dignity.
Contact information
For further information specifically related to this operation please contact:
Samoa
:
• Samoa Red Cross Society, Ms. Tautala Mauala, Secretary General, phone: +68523686; email:
samoaredcross@samoa.ws
• Erin Cornish, Samoa Earthquake Tsunami Recovery Coordinator, +685 725 0385,
erin.cornish@ifrc.org
Pacific Regional Office for the International Federation, Suva:
● Aurelia Balpe, Head of Pacific Regional Office, phone: +679 331 1855; email:
aurelia.balpe@ifrc.org
• Ruth Lane, Regional Disaster Risk Reduction Delegate, phone: +679 331 1855; email:
ruth.lane@ifrc.org
International Federation Asia Pacific zone office, Kuala Lumpur:
International Federation Asia Pacific zone office, Kuala Lumpur:
• Daniel Bolaños González, operations coordinator, phone: +603 9207 5728, mobile: +6012
2837305, email:
daniel.bolanos@ifrc.org
• Penny Elghady, resource mobilization and PMER coordinator, phone: +603 9207 5775, fax:
+6032161 0670, email:
penny.elghady@ifrc.org
• Jeremy Francis, regional logistics coordinator, phone: +6012 298 9752, fax: +60 3 2168 8573,
email:
jeremy.francis@ifrc.org
•
Please send all pledges of funding to
zonerm.asiapacific@ifrc.org
Selected Parameters
Reporting Timeframe
2009/9-2009/11
Budget Timeframe
2009/9-2011/4
Appeal
MDRWS001
Budget
APPEAL
All figures are in Swiss Francs (CHF)
Interim Financial Report
MDRWS001 - Samoa - Earthquake & Tsunami
International Federation of Red Cross and Red Crescent Societies
I. Consolidated Response to Appeal
Goal 1: Disaster
Management
Goal 2: Health
and Care
Goal 3: Capacity
Building
Goal 4:
Principles and
Values
Coordination
TOTAL
A. Budget
2,469,064
2,469,064
B. Opening Balance
0
0
Income
Cash contributions
American Red Cross
102,997
102,997
Australian Red Cross
774,071
774,071
British Red Cross
81,314
81,314
British Red Cross (from DFID - British Government)
159,439
159,439
Canadian Red Cross
47,353
47,353
Canadian Red Cross (from Canadian Government)
236,774
236,774
China Red Cross (from China - Private Donors)
388
388
Danish Red Cross
37,697
37,697
Great Britain - Private Donors
1,130
1,130
Irish Red Cross
12,090
12,090
Japanese Red Cross
95,300
95,300
Korea Government (Republic of)
101,153
101,153
Monaco Red Cross
30,216
30,216
New Zealand Red Cross
187,050
187,050
On Line donations
3,522
3,522
Sweden Red Cross (from Swedish Government)
72,509
72,509
Swedish - Private Donors
829
829
Switzerland - Private Donors
1,290
1,290
United States - Private Donors
709
709
VERF/WHO Voluntary Emergency Relief
1,000
1,000
C1. Cash contributions
1,946,832
1,946,832
Outstanding pledges (Revalued)
Australian Red Cross
134,901
134,901
New Zealand Red Cross
180,675
180,675
USAID
251,509
251,509
C2. Outstanding pledges (Revalued)
567,085
567,085
Inkind Personnel
New Zealand Red Cross
8,800
8,800
C4. Inkind Personnel
8,800
8,800
C. Total Income = SUM(C1..C5)
2,522,717
2,522,717
D. Total Funding = B +C
2,522,717
2,522,717
Appeal Coverage
102%
102%
II. Balance of Funds
Goal 1: Disaster
Management
Goal 2: Health
and Care
Goal 3: Capacity
Building
Goal 4:
Principles and
Values
Coordination
TOTAL
B. Opening Balance
0
0
C. Income
2,522,717
2,522,717
E. Expenditure
-61,989
-61,989
F. Closing Balance = (B + C + E)
2,460,728
2,460,728
Prepared on 21/Dec/2009
Page 1 of 2
Selected Parameters
Reporting Timeframe
2009/9-2009/11
Budget Timeframe
2009/9-2011/4
Appeal
MDRWS001
Budget
APPEAL
All figures are in Swiss Francs (CHF)
Interim Financial Report
MDRWS001 - Samoa - Earthquake & Tsunami
International Federation of Red Cross and Red Crescent Societies
III. Budget Analysis / Breakdown of Expenditure
Expenditure
Account Groups
Budget
Goal 1: Disaster
Management
Goal 2: Health
and Care
Goal 3: Capacity
Building
Goal 4: Principles
and Values
Coordination
TOTAL
Variance
A
B
A - B
BUDGET (C)
2,469,064
2,469,064
Supplies
Shelter - Relief
48,500
6,588
6,588
41,912
Construction Materials
118,000
785
785
117,215
Clothing & textiles
26,650
2,120
2,120
24,531
Water & Sanitation
528,905
1,368
1,368
527,536
Medical & First Aid
43,908
43,908
Teaching Materials
15,000
15,000
Utensils & Tools
48,987
48,987
Other Supplies & Services
304,000
304,000
Total Supplies
1,133,950
10,861
10,861
1,123,089
Land, vehicles & equipment
Vehicles
80,000
80,000
Computers & Telecom
12,500
12,500
Office/Household Furniture & Equipm.
20,000
20,000
Total Land, vehicles & equipment
112,500
112,500
Transport & Storage
Storage
80,000
41
41
79,959
Distribution & Monitoring
21,600
21,600
Transport & Vehicle Costs
58,800
3
3
58,797
Total Transport & Storage
160,400
45
45
160,355
Personnel
International Staff
426,000
22,294
22,294
403,706
Regionally Deployed Staff
24,150
404
404
23,746
National Society Staff
66,075
1,110
1,110
64,965
Consultants
29,000
6,493
6,493
22,507
Total Personnel
545,225
30,300
30,300
514,925
Workshops & Training
Workshops & Training
147,000
147,000
Total Workshops & Training
147,000
147,000
General Expenditure
Travel
45,000
12,993
12,993
32,007
Information & Public Relation
38,000
1,453
1,453
36,547
Office Costs
86,500
740
740
85,760
Communications
634
634
-634
Professional Fees
40,000
40,000
Financial Charges
90
90
-90
Other General Expenses
32
32
-32
Total General Expenditure
209,500
15,942
15,942
193,558
Programme Support
Program Support
160,489
4,204
4,204
156,285
Total Programme Support
160,489
4,204
4,204
156,285
Services
Services & Recoveries
638
638
-638
Total Services
638
638
-638
TOTAL EXPENDITURE (D)
2,469,064
61,989
61,989
2,407,075
VARIANCE (C - D)
2,407,075
2,407,075
Prepared on 21/Dec/2009
Page 2 of 2
Document Outline