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SESSION 6: CLUSTER PREPAREDNESS AND RESPONSE PLAN 

 

Cluster 
 

PROTECTION 

 
Lead Agency 
(If sub-cluster groups 
exists, name here with a 
focal point agency) 

OHCHR/UNHCR 
 
Child Protection Sub-cluster: UNICEF/Save the Children 
 
Gender Working Group: 
 
Gender Mainstreaming and Gender Based Violence: UNFPA? Need 
clarification 
 
Land, Housing and Property: UN-Habitat confirmed 
 
Displacement: OHCHR (monitoring), UNHCR/IOM (response – camp 
management)?? Need clarification 
 
Early Recovery: UNDP, OHCHR (rule of law) confirmed 
 
 

Cluster Members 

Cluster participation is open to all organisations with a focus on protection 
issues, including UN agencies, international NGOs, Red Cross Movement. 
OHCHR and UNHCR are designated joint lead agencies and will fulfil all 
functions in compliance with IASC guidelines. Other members, including 
UN agencies with a protection mandate or focal point responsibility as well 
as international NGOs with protection mandates are expected to actively 

 

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participate and support the functions of the cluster in accordance with their 
defined roles as outlined below. In consultation with cluster membership, 
the Co-Chairs will invite regional bodies, donors and other relevant partners 
to attend cluster meetings on an ad hoc basis and during specific 
emergencies in PICs. 
 
 
 

 Role of lead and 
member agencies 
 

*The followings are the key roles to be played by lead agencies as well as 
cluster members. So, please use the followings as the guiding questions to 
discuss, clarify the role and responsibilities with your member agencies 
during the session. By clarifying the role and responsibilities of cluster leads 
and members, it will lead to the discussion on actual minimum 
preparedness activities and response activities 
 
PREPAREDNESS: 
 
 
RESPONSE 
 
CLUSTER COORDINATION/COORDINATION WITH NATIONAL 
AUTHORITIES 
 
NEEDS ASSESSMENT AND ANALYSIS 
 
APPLICATION OF STANDARDS: Monitoring and reporting 
 

 

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TRAINING/CAPACITY BUILDING 
 
MAINSTREAMING CROSS CUTTING ISSUES 
 

Intra Cluster 
Coordination/Communic
ation 
Structure/Working 
Arrangement 

Chairing of meetings: 
 
OHCHR or UNHCR will chair the meetings.  If neither OHCHR nor UNHCR 
staff are able to attend a meeting, OCHA or international NGO ?will chair 
the meeting.  
 
Agendas, summary record and action points: 
 
OHCHR and UNHCR will jointly be responsible for drafting meeting 
agendas, summary record and action points from meetings, and for 
circulating them to PHPC members.  
 
Meetings: 
 
Non-emergency phase: Meetings will be held approximately every three 
months. 
 
Emergency phase: OHCHR or UNHCR shall call for ad-hoc meetings at the 
onset of an emergency in the region and subsequently as determined by 
the members. 
 
 
Coordination with other sectors/clusters: 

 

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Co-lead agencies with the support of UNOCHA shall be responsible for 
coordinating meetings between the PHPC and other sectors/clusters and 
coordinating mainstreaming activities. UNOCHA provides overall inter-
cluster coordination support.   
   
 
Information Management: 
 
The highest standards of consent and confidentiality must be adhered to in 
all management of information going through the cluster. OCHA will 
maintain a contact list of cluster participants and national level focal points. 
 

 

Linkage with national 
level non-government 
actors (national NGOs 
etc) and how to roll out 
country level cluster 
 

Identify focal points 
 
Circulate cluster material 

What is the threshold to 
officially activate cluster 
globally and make 
linkage with the global 
IASC? 

 

Minimum Preparedness 
Activities 

Activities Responsibl

e Agencies

Timefram

e 

 

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Protection and Gender training to PHT 

UNIFEM, 
UNICEF, 
OHCHR, 
UNHCR 

 

 
 

Protection and Gender training in four priority 
countries – national level, NGOs, communities 

UNHCR, 
OHCHR, 
UNDP, 
Caritas 

2010 

 
 

Advocate for registration of humanitarian staff – 
accountability and codes of conduct 

 

 

 
 

Identify focal points 

 

 

 
 

Protection assessment tools 

 

 

 
 

Mapping of protection actors, activities and 
resources 
 
Copy of national disaster plan 
 
Draft overarching strategy 
 
Contact with donors 
 
Mainstream 

OHCHR  

Response Activities 
-including Operational 
Protocol (SOPs) during 

Activities Responsibl

e Agencies

Timefram

e 

 

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emergency 
 
 

This part should give the list of actions to be 
taken when disaster occurs as a cluster. This 
will include step by step procedure (SOPs).  

 

 

 
 

Deploy if necessary a team from or draw on in-
country pre-identified capacity 
 
Conduct assessment or ensure protection is 
integrated into assessment tools 

 

 

 
 

Family tracing and reunification 
 
 
 
 

 

 

 
 

Mainstreaming 
 

 

 

 
 

Monitoring and reporting – GBV, displacement, 
sexual exploitation and abuse 
 
 

 

 

 
 

Monitor and advocate on accountability