SESSION 6: CLUSTER PREPAREDNESS AND RESPONSE PLAN 

 
Cluster 
 

(ES/CCCM) Emergency Shelter and Camp Coordination and Camp Management 

 
Lead Agency 
(If sub-cluster groups exists, 
name here with a focal point 
agency) 

 
IFRC & IOM 
IFRC is global convener for the ESC during the emergency phase (3 months) for natural 
disasters. IFRC will actively search for Lead agency ffor the early recvery phase. 
 
Challenge: As both ESC and CCCM are sepreate Clusters on a global level, we need to 
create appropriate working modalities. Experiences from Bangladesh and Myanmar are 
a working group / sub-sector for CCCM with the Emergency Shelter Cluster. 
  

Cluster Members 

National government (NDMO), IO’s and NGO (national and international) active in 
sheltering.(Shelter, settlement and NFI’s) 
Mapping exercise for region/PIC 

 Role of lead and member 
agencies 
 

*The followings are the key roles to be played by lead agencies as well as cluster 
members. So, please use the followings as the guiding questions to discuss, clarify the 
role and responsibilities with your member agencies during the session. By clarifying the 
role and responsibilities of cluster leads and members, it will lead to the discussion on 
actual minimum preparedness activities and response activities 
 
PREPAREDNESS 
Identification of partners, roles and responsibilities, contact details  
Mapping previous responses 
 
RESPONSE 
Framework agreement, setting cultural appropriate minimum standards 
 
CLUSTER COORDINATION/COORDINATION WITH NATIONAL AUTHORITIES 
Roles and responsibilities of NDMO and Cluster coordinator 
 

 
NEEDS ASSESSMENT AND ANALYSIS 
After initial assessment, agree on multi-sectoral detailed assessment 
Information management (gap/coverage analysis is active role of the ESC team) 
 
APPLICATION OF STANDARDS 
National legislation / SPHERE standards. 
cultural acceptable minimum standards for temporary shelters 
quality standards for NFI’s 
 
TRAINING/CAPACITY BUILDING 
TBD, espacially awareness on “shelter” (shelter, settlements and NFI’s) and CCCM 
Awareness of Cluster approach, roles and responsibilities 
 
MAINSTREAMING CROSS CUTTING ISSUES 
ES/CCCM Cluster addresses the following corss sectoral issues: HIV, Gender, Age and 
Environment.(according IASC)  
Close cooperation with Wash, Logistics, Early Recovery, Protectio n Clusters 
 

Intra Cluster 
Coordination/Communication 
Structure/Working 
Arrangement 

 
The ES/CCCM Coordinator reports to the coordinators meeting and feed back to the 
meeting  
The ES/CCCM Cluster will launch a public website (google-group) with link to 
Disasternet 
 

Linkage with national level 
non-government actors 
(national NGOs etc) and how 
to roll out country level 
cluster 
 

 
National NGO’s and CBO’s are very welcome to the meeting. Since most PIC’s are 
English talking speaking, they can actively be involved. 
Local NGO’s and CBO’s could be identified thru the NDMO 

What is the threshold to 

 

officially activate cluster 
globally and make linkage 
with the global IASC? 

Thru the RC 
 

Minimum Preparedness 
Activities 

Activities Responsible 

Agencies 

Timeframe 

 
 

Early warning systems 

 

 

 
 

Mapping of pre-positioned stocks 

 

 

 
 

Contingency Planning (transitional sheltering, availability 
of locations) 
 

 

 

 
 

Minimum quality standards for NFI’s 

 

 

 
 

Minimum standards for temporary shelter (SPHERE) 

 

 

 
 

Identification of cultural appropriate solutions 
(materials/techniques) 
 

 

 

 
 

Pre-cyclone/typhoon season contingency meetings 

 

 

 
 

 

 

 

Response Activities 
-including Operational Protocol 
(SOPs) during emergency 

Activities Responsible 

Agencies 

Timeframe 

 
 

This part should give the list of actions to be taken when 
disaster occurs as a cluster. This will include step by 
step procedure (SOPs).  

 

 

 
 

Framework agreement 

 

 

 

Early recovery strategy 

 

 

 
 
 

Exit / handover strategy