untitled

National Mechanisms

for Inter-Agency Coordination

Regional Pacific Humanitarian Team

Workshop

TANOA INTERNATIONAL HOTEL

NADI

to 4

December 2009

DRM =

Disaster Risk Reduction & Disaster Management in

Solomon Islands

DRM=

Disaster Risk Reduction & Disaster Management in

Solomon Islands

SETTING THE SCENE

• LESSONS LEARNT FROM RECENT

FLASH FLOODS

• MECHANISM DEVELOPED TO

IMPROVE INTERAGENCY
COORDINATION

Challenges/constraints

Information

•

Minimum information for initial decision-making (govt., donors, organisations) and declaration

•

Assessment (initial overview, initial damage assessment, sector assessments)

•

Baseline data

•

Information sharing

•

Reporting

Coordination & Communication

•

Coordination within the sector

•

Coordination among sectors

•

Coordination between central and province

•

Coordination with international actors and expectations

•

Inter departmental process for communication and roles and responsibility/authority

Resource Mobilization

•

Availability of immediate funds

•

Need for specific request for assistance and decision-making

•

Availability of equipment/items (MOH)

DRM=

Disaster Risk Reduction & Disaster Management in

Solomon Islands

Operational capacity

• Capacity to respond (MOH), prepositioned

stocks, number of staff

• Logistical constraints/access to affected

areas

• Delay in response (weather and safety

issue etc/MOH)

• Monitoring of distributions

DRM=

Disaster Risk Reduction & Disaster Management in

Solomon Islands

Assessment

• Different assessment forms

• Assessment form not comprehensive

• Duplicating assessment

• Which information is correct?

DRM=

Disaster Risk Reduction & Disaster Management in

Solomon Islands

How do we
connect?

CCG:

CONTROL

CCG:

CONTROL

Minister

NDC

SIG Sector Agencies

What do I do?
I hope I don’t
get asked!

I didn’t come
because I didn’t
know what to
do!!

SIG Sector Agencies

Current Arrangements for Operations – Everyone waiting to be told what to do

Donors

NGO’s

Donors

NGO’s

New Arrangements – Everyone doing their job

If it half works we are better off anyway
and will learn for next time

CABINET

NDC

N‐DOC

Coordination

N‐DOC

Coordination

Cluster Group

Agency

Agenc
y

Agency

If we don’t start we will never get it right

We have
an SOP.
Let's work
out what
we can
do!

N-DOC

Chair: Disaster Coordinator

Public Services

Chair.: US Public

Service

1. Health PH/HI
2. Education
3. RWSS
4. Public Service
5. Lands
6. NGOs

Response and Initial

Assessment

Chair: AC Police Ops

1. NDMO
2. Provincial Govt
3. Lands
4. Hazards Advisers
5. SIRC
6. NGOs

Infrastructure

Chair: US Infrastructure

Development

1. SIEA
2. SIWA
3. Telekom
4. Lands
5. RWSS
6. SIBC

Welfare/IDP

Co-Chairs: US WYC

US Prov Govt

1. Rural Development
2. Health (PH/Soc Wel)
3. Education
4. SIRC
5. Women’s Assn
6. Youth rep
7. NGOs

Logistics & Support

Chair: US Finance

1. NDMO
2. Communications
3. Aviation
4. Marine
5. Lands & Mapping
6. Statistics
7 Chamber of Commerce

Livelihood

Chair: US Rural

Development

1. Agriculture
2. Provincial Govt
3. Fisheries
4. Forestry
5. Commerce & Labour
6. Women’s Assn
7. NGO’s

N-DOC Members:

Cluster Chairs x 6
Deputy Accountant
General
SI Red Cross
UN Rep

International Orgs
Regional Orgs
Donors
- as appropriate at

Cluster level

NEOC Management Unit

Manager:

National Operations Mgr

Assessment overview
Hazard information
Information management/Sitrep
L&S Cluster - Financial management

contributions and planning

Media management
Cluster coordination and liaison
Stakeholder engagement

N-DOC Clusters

COUNCIL

Fig. 4 National Disaster Operations Committee Structure – N-DOC

Cabinet

NDC

N‐DOC

Disaster Coordinator
US Cluster Chairs (x6)
SI Red Cross
UN Rep

N‐DOC

Disaster Coordinator
US Cluster Chairs (x6)
SI Red Cross
UN Rep

Cluster

Group:

Public Services

Cluster

Group:

Public Services

Cluster Group

Public Services Cluster

Chair: US Public Service
Sector Members:

•US Health

•US Education
•Lands, RWSS etc
•NGO’s

Cluster meets once per day to report:
Status Actions Issues per sector

MEHR

Education Sector response

MEHR

Education Sector response

MHMS

Health Sector Response:

• Reporting
• Planning
• Actions

Getting on with it

Other Sectors within Cluster

Lands, RWSS etc

Other Sectors within Cluster

Lands, RWSS etc

Support: NGO

Bi‐lateral

Support: NGO

Bi‐lateral

Support: International

Bi-lateral

Support: International

Bi-lateral

Support

Issues

S
u
p
p
o
rt

Is
s
u
es

In
fo

Information

Support

Functioning of a Cluster Group – Connection with NGO and Donor Support at Sector Level
During a Disaster

NEOC

Operational support
Process accountability

NEOC

Operational support
Process accountability

DRM=

Disaster Risk Reduction & Disaster Management in

Solomon Islands

Commentary – cont.

This set of arrangements will:

•

It will provide a framework for the coordination of SI Govt agencies
across levels of Government and into the community

•

It also provides a framework for embracing support from partners, NGO’s
and civil society

•

It is based on this model for DRM adopted by SI Govt to inform its new
DRM arrangements:

DRM=

Disaster Risk Reduction & Disaster Management in

Solomon Islands

Commentary – cont.

•

This is the Solomon Islands Cluster Structure

•

It is replicated in a simpler form at the Provincial level

•

It is also replicated for Recovery coordination

which looks like this:

Recovery Coordination

Committee

Chair: Recovery Coordinator

PS Dev Planning & Aid Coord

Public Services & Facilities

Chair: US DPAC

•

Education

•

Health

•

Lands & Housing

•

Infrastructure & Dev

•

Comms

Aviation

•

Marine

•

Civil

Aviation

•

Chamber of Commerce

•

NGOs

Secretariat & Planning

Manager: US DPAC

Hazard and risk
information
Recovery Plan
development
Financial planning &
commitment

Damage & Hazard

Mapping

Chair.: US Lands

•

Lands

mapping

•

Hazards

Advisers

•

Env, Conserv & Met

•

Provincial

Govt

•

Regional

Agencies

Shelter & Welfare

Chair: US Women,
Youth and Children

•

NDMO

•

Health

(WatSan)

•

Provincial

Govt

•

SIRC

•

Women’s

Assoc

•

NGOs

Livelihood

Chair: US Rural Development

•

Agriculture

•

Fisheries

•

Forestry

•

Commerce & Labour

•

Women, Youth & Children

•

Provincial

Govt

•

Women’s

Association

•

NGOs

•

Private

Sector

Members:

Cluster Chairs x 4

US Finance Deputy Chair

UN Rep

NGO Rep

Private Sector

Functions

•

Assess and map hazard

damage for avoiding risk
during reconstruction

•

Undertake

damage

assessment of facilities for
reconstruction planning
purpose.

•

Advise on sector

reconstruction plans and
budgets

Functions

•

Address

shelter

needs on the basis of
equity and supporting
individual and
community self help

•

Address water & san

needs on a community
basis

Functions

•

Assess livelihood impact by

sector

•

Identify and support

livelihood and rehabilitation
self-help programmes across
communities and sectors

Functions

•

Assess and provide for

needs for interim services

•

Identify

and

provide

for

reinstatement of critical
services

•

Develop sector
reconstruct-ion and
rehabilitation programmes

RCC Clusters

Fig. 6 Recovery Coordination Structure - RCC

DRM=

Disaster Risk Reduction & Disaster Management in

Solomon Islands

Commentary – cont.

•When this is in place we will have a strong “National Mechanism for Inter-
Agency Coordination”

•which we will expect Sub-regional, Regional and Global Mechanisms to
work through

• and the efficiency of coordination for disasters and recovery should
improve dramatically

DRM=

Disaster Risk Reduction & Disaster Management in

Solomon Islands

Commentary – cont.

•We are embarking on implementing our national framework and have a
three year work program ahead of us

•Donors and other partner agencies are sceptical about whether we can do
this

•However we are committed and need your support

•Please work your arrangements to fit our structures

Can we work together on this in-country?